Office Manager

Orbital uses AI to build data center hardware that outperforms the competition. Our AI simulates materials at the atomic level, tests millions of hardware configurations in the time traditional methods test hundreds and finds optimal designs - not just good ones. The result is shipped hardware with specs incumbents can't match: 1 MW/rack, PUE < 1.04, 12-week lead times.

Every deployment generates field data that improves our AI models. Better models produce better hardware. Better hardware enables more capable AI. The loop is already closed and tightening with each build cycle. We are not just beneficiaries of AI progress, we are a lever on its rate.

Data Centers are where we start, because the market is urgent and the specs are demanding. But the AI-accelerated development process we've built - materials discovery, hardware design, manufacturing optimization - applies to any complex physical system. Data Centers are the proof point, not the ceiling.

We have sites in London, Canada and the USA, building teams across ML research, Product development, Mechanical engineering, and Chemical engineering. If you want to work where AI meets atoms, we'd like to hear from you.

As our facility in San Francisco continues to expand, we are looking to bring an Office Manager to Orbital. You’ll own day-to-day logistics - managing purchasing, inventory, vendor relationships, facilities coordination, safety and compliance records and acting as the first point of contact for administrative needs.

Alongside operational execution, you’ll support financial and administrative workflows including invoice collation, supplier documentation, purchase orders, budgeting support, event planning. This is a hands-on, high-ownership role at the centre of our US operations.

Please note - this is an in-person, onsite position that will be office based 5 days per week.

Operations

• Manage inventory and ordering of supplies including creating and managing purchase orders.

• Coordinate with vendors, conduct initial research, and establish vendor relationships.

• Handle customer credit applications and maintain the U.S. supplier register, ensuring compliance with tax documentation requirements

• Oversee the shipment of samples for external analysis.

• Maintain safety training and OSHA compliance records.
  

Office Administration

• Coordinate travel arrangements, event planning, and reservations for visiting staff and guests.

• Reconcile credit card charges and manage office-related expenses through the spend management system.

• Maintain statutory notice posters and ensure regulatory updates are distributed.

• Act as a liaison for U.S.-based HR/payroll, insurance policies and benefits-related inquiries.

• Assist in preparing US management accounts and consolidated company accounts.

• Support on state and federal tax compliance, quarterly tax submissions and payroll reconciliations.

Safety and Compliance

• Develop and maintain safety program elements, including SOP reviews, JSA writing, and safety communications.

• Coordinate evacuation procedures and ensure compliance with lab safety standards.

• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.

• Background in accounting, finance or office management.

• Experience working in a small company or startup environment is highly desirable.

• Familiarity with working alongside technical teams is a plus.

• Flexibility and adaptability to evolving responsibilities.

• Competitive salary and equity package - the ability to own part of Orbital as we grow

• Flexible and generous paid time off

• Excellent health, dental and vision insurance plan

• Regular company offsites

• The experience of working in a cutting-edge organisation dedicated to a better future

Orbital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.