The Role
The Office Manager will ensure smooth operations by overseeing facilities management, supporting team effectiveness, coordinating logistics, managing vendors, and enhancing workplace culture.
Summary Generated by Built In
We’re looking for a superstar Office Manager to support our San Francisco office and ensure smooth day-to-day operations. This role requires physical presence in the office and will play a key role in ensuring a productive, organized, and welcoming workplace environment.
Our mission
Aquabyte is on a mission to revolutionize the sustainability and efficiency of aquaculture. It is an audacious, and incredibly rewarding mission. By making fish farming more efficient and viable, we aim to promote healthy (for the fish and environment) production of low carbon protein and mitigate one of the biggest causes of climate change. Aquaculture is the single fastest growing food-production sector in the world, and now is the time to define how technology is used to harvest the sea and preserve it for generations to come.
We are a diverse, mission-driven team that is eager to work alongside kindred spirits. If this vision inspires you please get in touch.
Our product
We are currently focused on helping salmon farmers better understand their fish population and make environmentally sound decisions. Through custom underwater cameras, computer vision, and machine learning we are able to quantify fish weights, detect the health status, and generate optimal feeding plans in real time. Our product operates at three levels: on-site hardware for image capture, cloud pipelines for data processing, and a user-facing web application. As a result, there are hundreds of moving pieces and no shortage of fascinating challenges across all levels of the stack.
Above all, Aquabyte is a customer-driven company. Our product development is dictated by the needs of fish farmers and we prioritize customer delight in everything we do. We are committed to building a global, collaborative team.
The Role
As our Office Manager, you’ll play a key role in ensuring the smooth operation of our workplace and supporting the broader team’s effectiveness. You’ll oversee facilities management, office administration, and cross-functional operational initiatives. This includes managing vendors and office resources, coordinating travel and team events, streamlining processes, and leading projects that enhance productivity and the overall employee experience.
Responsibilities
- Reception & Workplace Experience -oversee front-of-house operations and ensure every visitor and employee interaction reflects Aquabyte’s professionalism and culture. Maintain a welcoming, efficient, and high-functioning workplace environment.
- Facilities & Operations Management - own the day-to-day management of the San Francisco office, including facilities upkeep, safety, and vendor coordination. Drive operational excellence to ensure a productive and well-supported workspace.
- Workplace Presentation & Readiness - ensure the office remains tidy, organized, and fully stocked throughout the day. Oversee daily walkthroughs to maintain a clean, professional, and inviting environment, with all shared spaces, supplies, and amenities replenished and in order.
- Shipping, Receiving & Logistics - manage office logistics including incoming and outgoing shipments, courier partnerships, and vendor deliveries. Develop efficient systems to support business and operational needs.
- Workplace Resources & Services - oversee kitchen and supply inventory, coordinate meal programs, and manage vendor relationships to maintain a well-stocked and comfortable office environment.
- Employee Onboarding & Support - partner with HR and IT to deliver seamless onboarding experiences for new hires. Serve as the go-to contact for employee support, ensuring workplace tools and processes enable success.
- Culture & Engagement - collaborate with the People team to design and host events that strengthen culture, connection, and engagement across teams. Act as a cultural ambassador and a go to central person for the SF office.
- Vendor & Landlord Relations - manage relationships with building management, vendors, and service providers. Negotiate contracts and resolve issues promptly to maintain operational standards.
- Office & Safety Projects - manage office-related initiatives including space planning, policy updates, and emergency preparedness. Ensure compliance with safety and security standards.
- Project Management & Process Improvement - manage cross-functional operational projects from planning to execution. Identify opportunities for process improvement, implement best practices, and drive efficiency across office operations.
Who we are looking for
- You are a proactive, solutions-oriented operations professional who thrives in a dynamic, fast-paced environment. You take ownership of your work, anticipate needs, and drive improvements without waiting for direction. Highly organized and detail-focused, you balance strategic thinking with hands-on execution — ensuring the office runs smoothly and efficiently every day.
- You communicate with clarity and confidence, build strong relationships across all levels of the organization, and collaborate effectively with vendors, partners, and leadership teams. With a people-first mindset, you understand how a well-run workplace contributes to employee engagement, productivity, and company culture — and you take pride in creating an environment where teams can do their best work.
- You combine operational excellence with adaptability and sound judgment, navigating shifting priorities with calm and competence. Above all, you bring a sense of ownership, professionalism, and care to every aspect of the workplace experience.
Qualifications
- Keen attention to detail while balancing multiple priorities
- Strong written and verbal communication skills
- Excellent organizational and planning abilities
- Problem-solving mindset with adaptability in dynamic situations
- Professionalism in working with employees, landlords, vendors, and stakeholders
- Strong time management and multitasking capabilities
- Proficiency with Google Workspace or Microsoft Office Suite (Excel, Word, PowerPoint)
- Previous experience in a similar position is a must
Benefits
- Competitive salaries and generous equity
- Unlimited vacation policy
- Medical, vision, & dental insurance
- Retirement matching plan
- Evolve in a fast-paced environment
- Be able to shape a business in its early days
- Get ideas, feedback, and suggestions from other best-in-their-field colleagues
- Mentorship opportunities, we'll be dedicated to investing in you and supporting you as you grow
Aquabyte is a private company headquartered in San Francisco, and is supported by NEA, Costanoa Ventures, and many other respected investors.
At Aquabyte, we admire interesting people with a unique background. We strongly encourage you to apply even if you don’t satisfy all the requirements, and we will get back to you as soon as possible!
Top Skills
Google Workspace
Microsoft Office Suite
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The Company
What We Do
Aquabyte is one of the few companies applying machine learning / computer vision to directly solve the world’s food sustainability issues.
Fish farming is the #1 fastest growing sector of food production - a $180B worldwide industry. By improving fish farm efficiency, we help close the world’s impending protein deficit.
We work on very challenging distributed image processing and machine learning problems, and our work has direct relevance on the world’s food chain. Come join us!
