Office Manager

Join us today and make a difference in people's lives!
 

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our office in Istanbul. The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities:

• Provide office leadership and administrative support to the team
• Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• Deal with local administrative formalities/processes with the authorities (protocols, customs, compliance/trade regulations)
• Local payroll/employees’ administration in collaboration with HR and the external provider, including

management of local benefits, company cars and health & safety local requirements.

• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Be the focal point with suppliers, and local business partners to provide on-time communication, updates and action needed topics with the management.
• Maintain and manage office budgets, expenses, contracts and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with local event management & notification requirements.
• Ensure compliance with health and safety regulations & company policies. Will be the first point of contact for Data Privacy requirements.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills and Experience:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in English
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary
• Proven track record of demonstrating knowledge and understanding of compliance topics

Education:

Bachelor's degree from an accredited university or college.

Travel Requirements:  - %

Valuing different backgrounds:

LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on the basis of a candidate’s sex, gender identity, age, marital status, veteran status, non-job-related disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.

Notice to third party agencies:

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Beware of Job Scams:

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons posing as LivaNova recruiters or employees. The scammers may attempt to solicit confidential, personal information, such as a social security number, or your financial information. LivaNova will never ask for fees prior/during/after the application process, nor will we ask for banking details or personal financial information in return for the assurance of employment. If you are concerned that an offer of employment might be a scam or that the recruiter is not legitimate, please verify by searching for “See Open Jobs” on https://www.livanova.com/en-us/careers, and check that all recruitment emails come from an @livanova.com email address.