Office Manager

Who We Are:

Notability’s goal is to bring the expressivity of paper to the digital realm, so people can learn, study, and collaborate together better. Digital tools offer fantastic benefits, but the input methods can feel constraining — sometimes we need more than typed text. We want to bring the best of both worlds together: the flexibility and organic feel of paper, and the searchability, convenience, collaboration, and power of computers. These values are reflected in the way we work: we value empathy for our users, great design, and believe the best ideas can come from anywhere.

Role Overview:

We are looking for an experienced Office Manager who will be the linchpin of our daily operations in our downtown San Francisco office. Responsible for overseeing a bustling headquarters with close to 50+ individuals onsite and 40+ individuals remote, you'll navigate the dynamic landscape of Exec and HR support, and office coordination. From managing company outings to ensuring the smooth flow of daily activities, your positive attitude, organizational prowess, and warm personality will be key to fostering a collaborative and efficient work environment. Dive into a role that involves everything from vendor management to office troubleshooting, contributing to the success and unity of our diverse teams. If you thrive in a fast-paced setting, enjoy juggling multiple responsibilities, and bring a can-do attitude to the table, we welcome you to make a significant impact as our Office Manager.

This role is 100% onsite (Monday - Friday) in our San Francisco office. 

What You’ll Do: 

• Create a fulfilling, positive, and secure in-person workplace experience for both employees, candidates & guests from the initial point of contact to day to day office activities. 
• Oversee office maintenance, repairs, and equipment upkeep. Select and manage vendors and suppliers to ensure office cleanliness, security, and overall fulfilling experience within the approved budget.
• Ensure office efficiency by organizing procedures, handling correspondence, mailing and shipping packages.
• Lead all logistical needs for the company events both on-site and off-site including quarterly team gatherings and board meetings and organizing travel arrangements and managing any catering needs.
• Provide direct administrative support as needed to the Executive team including calendaring, booking travel, expense management, and maintaining contacts databases.
• Troubleshoot basic office tech issues or coordinate with IT for resolutions.
• Manage all aspects of space/infrastructure planning, starting with overseeing any new office moves (overseeing construction, movers, interior design, and furnishing the space).
• Organize programs or perks that enhance employee satisfaction, such as snack/beverage offerings, or community-building activities
• Manage new hires pre-onboarding requirements in partnership with HR and hiring managers to manage onboarding activities and welcome new hires for this site on their first day.
• Partner with other administrative business partners and office managers to ensure a cohesive and efficient experience for all.

What You Need: 

• 4+ years of experience in office management or as Administrative / Executive business partner 
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability 
• Ability to maintain confidentiality of company information
• Ability to lift up to 10-15 pounds as needed 

How We Work:

Each member of our team contributes to all parts of our products. We trust each other to make decisions independently while also considering our common goals and values. We share ideas openly, and we collaborate across disciplines to ensure that our decisions make sense from all perspectives. 

When We Work:

We keep work and life balanced. We set our schedules based on our excitement to solve a problem, and we trust each other to get things done. We work from home when it will help, and we have an “as long as you get your work done” vacation policy. 

Where We Work:

We work in downtown SF near Market Street, just a short walk from two BART/Muni stations. Our open-plan office has height-adjustable desks to help us stay limber, spacious conference rooms for both small and large team meetings, a well stocked kitchen full of goodies and a shuffleboard table to help us stay coordinated (or to enjoy during happy hour :). 

Benefits:

• Competitive compensation in form of base salary, bonuses and profit sharing 
• Comprehensive healthcare fully covered for you and your family 
• Flexible work and vacation schedules 
• 401k with matching contributions 
• Matching gifts to non-profits 
• Public transit reimbursement 
• Home workstation reimbursement 
• ISP reimbursement 
• Monthly phone bill reimbursement 

For this position we are targeting a base pay between $85,000-$100,000. Actual compensation offered will be determined by factors such as job-related knowledge, skills, and experience. 

Ginger Labs, Inc. is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.