Office Manager

Office Manager

Analytic Partners Recognized as a Leader by The Forrester Wave, Marketing Measurement & Optimization, Q3 2023 Report “Analytic Partners dominates with data-driven marketing insights.”

We are the Commercial Intelligence industry leader and the first to do it! We help brands use data to drive business growth, and we do this using a combination of technology and expert guidance that helps companies make the best possible decisions. Our Commercial Decision Platform GPS-Enterprise is the machine that turns data into actionable insights and our ROI Genome is our proprietary intelligence layer comprised of 20+ years of Analysis, Insights, and Learning. We measure the impact of Product, Sales, Operations, Customer Data and outside factors such as competitors, economic changes, seasonality, consumer mobility, and more to deliver impact. Our customers drive business growth by leveraging our technology and expert analyst!

We’re growing fast, with global operations across our full-service offices in New York City, Miami, Broomfield, Charlottesville, Dallas, Dublin, London, Paris, Hamburg, Munich, Sydney, Melbourne, Singapore, and Shanghai.

The Office Manager is a part of the dynamic Human Resources Team that supports the business across multiple disciples, including supporting our offices in 8 countries around the world. The team is passionate, and truly cares about the impact and contribution that feeds into success at the individual, team, and overall company level.

The Office Manager will sit in our Charlottesville, VA office and manage the day-to-day operations of one of our Americas offices and support leaders with administrative projects. This position will also remotely work with Americas leaders to ensure their administrative needs are addressed and best practices are leveraged across our footprint.

What You'll Be Doing:

* Ensure all building systems are operational and are maintained in accordance with company policies, environmental regulations, building codes, and local/national regulations

* Respond to building occupant maintenance/repair requests

* Coordinate and manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, and janitorial work

* Ensure vendor services are performed timely and properly and escalate issues timely

* Obtain and review price quotes for the procurement of parts, services, and labor for projects

* Coordinate and manage office moves, additions, and change activities

* Meet with vendors and obtain cost estimates for space-related projects and assist with furniture setup and relocation

* Coordinate and manage the vendor relationship for office cleanings, including daily basic and deep cleaning

* Provide coordination and support events, meetings, and conference facilities as required Order, coordinate the delivery of, and keep organized amenities and supplies which include food services, food cleanup, office supplies, event set up, event tear down, IT equipment, etc.

* Assist the Human Resources and CET team with employee office onboarding and equipment/office access, distribution of welcome kits, etc.

* Collaborate with IT to manage/catalog/organize local IT equipment

* Liaise with IT on troubleshooting/ticket resolution where appropriate (e.g. resetting Wi-Fi routers/servers, installing meeting room equipment updates, etc.)

* Provide administrative support to VA leaders on corporate initiatives (DEI, Apex) and ad hoc projects

* Other duties that may include but are not limited to reception and guest support, mail and courier services, office supplies and equipment maintenance, plant maintenance, landlord relations and management of building access passes, safety, and security support

What We Look For In You:

* Bachelor’s degree or equivalent work experience

* 1-3 years of facilities maintenance experience

* Project management experience preferred

* Flexibility to work nights/weekends as necessary

* Ability to communicate orally and in writing in a clear and straightforward manner

* Ability to handle multiple projects and tasks

* Working knowledge of building systems and facilities maintenance and basic knowledge of minor repairs

Our differentiator is – Our People! We hire the brightest talent and develop them into leaders. We foster a culture of PEOPLE, PASSION and GROWTH.

People: We value our people, customers, and partners

Passion: We love what we do

Growth: Unlimited growth means unlimited potential

AP is a customer-focused, team-oriented organization where innovation and results are rewarded, and individuals can chart the course of their own careers.

As a woman founded and led company, this has meant supporting a meritocracy where everyone has opportunities to achieve their best and ensure we foster an environment of diversity, equity, and inclusion. In practice this means we will not only work to recruit a diverse workforce, but also maximize the full potential of all our people. You can read more about our commitment to DEI here

Additionally, Analytic Partners participates in the E-Verify program in certain locations, as required by law.

Country specific benefits: 

We provide a comprehensive benefits package that includes medical, dental, vision, 401k matching, commuter benefits, gym membership reimbursement, open PTO, and company paid holidays.