We are seeking a detail-oriented and organized Office Manager / Weighmaster to support daily operations at a glass recycling facility. This position is responsible for managing administrative functions, handling SAP/data entry, coordinating incoming and outgoing truck traffic, accurately weighing and documenting loads, maintaining records, and providing customer and operational support. The ideal candidate is comfortable working in a fast-paced industrial environment, communicating with drivers and vendors, and balancing administrative responsibilities with daily scale house operations.
Key Responsibilities
Weighmaster & Scale Operations
Operate truck scales to weigh incoming and outgoing trucks transporting recycled glass and other materials.
Record and verify gross, tare, and net weights for all loads.
Prepare and process scale tickets, bills of lading, shipping documents, and delivery records.
Verify load information, material types, customer details, and destination information for accuracy.
Coordinate truck traffic and communicate with drivers regarding load instructions, documentation, and facility procedures.
Maintain accurate records of inbound and outbound materials and resolve weight or documentation discrepancies.
Follow established safety procedures and ensure drivers comply with facility requirements.
Office Management & Administration
Manage daily office operations, including filing, data entry, recordkeeping, and document management.
Answer phone calls and emails and serve as a primary point of contact for customers, vendors, drivers, and internal departments.
Maintain spreadsheets, operational reports, shipping records, and other administrative documentation.
Assist with purchasing, supply ordering, invoice processing, and general office coordination.
Support accounts payable, accounts receivable, billing, and reconciliation of scale tickets as needed.
Prepare daily, weekly, and monthly reports related to tonnage, shipments, inventory, and facility activity.
Maintain organized records and ensure information is entered accurately into company systems.
MUST HAVE EXPERIENCE WITH SAP Software
Operations & Customer Support
Communicate with production, logistics, transportation, and management teams to support daily plant operations.
Track material movements and help reconcile incoming and outgoing shipments.
Skills Required
- Experience with SAP software
What We Do
Professional Placement Services is an Ohio-based recruiting and staffing firm focused on manufacturing and other industries. It provides project-based staffing, contract-to-hire, and direct-placement services, helping employers fill critical roles with qualified candidates. The company emphasizes personalized talent management, ethical service, and supplying quality individuals rather than simply large volumes of temporary workers, while building long-term relationships with both clients and professionals.
