This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. It may be modified at any time at the discretion of the Department Head and Human Resources.
POSITION SUMMARYThe role of the Office Manager is to provide administrative support to the Sheriff and the Chief Deputy Sheriff, serve as a financial secretary for the budget and revenue as it pertains to the line items within the Sheriff’s Office control. Responsibilities of the Office Manager include supervising and delegating tasks to clerical staff.
Minimum QualificationsOne year of post high school training in a secretarial or related field with five years of progressively responsible office manager, secretarial or administrative work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.
Preferred QualificationsPrevious supervisory experience preferred.
Accounting experience preferred.
Knowledge, Skills, and AbilitiesConsiderable knowledge of modern office practices and procedures. Ability to plan and direct the work of others. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with coworkers, other agencies, and the public. Ability to maintain professional appearance and demeanor. Ability to use computer screen and keyboard for extended periods of time. Ability to organize and implement complex procedures.
Essential FunctionsEssential functions are critical or fundamental to the performance of the job. The following list includes the major functions for which the person in this position is held accountable. Actual daily time spent in any activity fluctuates depending on assigned responsibilities and the particular position within the office. The position may also include other duties as assigned. Incidental or non-essential functions are not included.
- Assist with preparing the four annual budgets and the annual report for each budget.
- Track statistics to assist in budget process.
- Compile statistical data to ensure the LCSO meets the federal guidelines for federal grant program.
- Process, track and reconcile all invoices/line items for the office.
- Serve as liaison to all relevant internal and external agencies. Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.
- Partner with States Attorney’s Office Manager to coordinate and schedule law enforcement officers to testify in court.
- Provide aid and support to Sheriff and Chief Deputy Sheriff.
Skills Required
- One year of post-high-school training in secretarial or related field
- Five years of progressively responsible office management, secretarial, or administrative experience
- Comparable combination of education and experience may be considered
- Successful completion of pre-employment background process
- Previous supervisory experience
- Accounting experience
What We Do
Lincoln County, South Dakota is a county government based in Canton that serves residents from the county seat. Its departments and public services support local administration, and the county recruits employees to serve its community. The official recruiting site invites applicants to join a team of skilled, dedicated employees. Located in southeastern South Dakota, Lincoln County was officially incorporated in 1867 and describes itself as the state's fastest-growing county.
