POSITION SUMMARY
The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.
RESPONSIBILITIES
Executive Support
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Provide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team.
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Manage calendars, schedules, appointments, and meeting coordination.
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Prepare reports, presentations, correspondence, and operational summaries.
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Coordinate travel arrangements, expense reports, and executive communications.
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Maintain confidential business and employee information.
Office Management
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Oversee daily office operations and administrative processes.
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Manage office supplies, equipment, and vendor relationships.
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Ensure accurate filing and record-keeping systems for operational and compliance documents.
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Coordinate office maintenance and facility-related requests.
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Support budget tracking, invoice processing, and expense management.
Human Resources & Employ
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Coordinate employee engagement events, training sessions, and recognition programs.
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Assist with timekeeping, payroll submissions, and employee communications.
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Ensure compliance with company policies and labor regulations.
Communication & Coordination
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Serve as a primary point of contact for visitors, vendors, and internal stakeholders.
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Coordinate meetings, town halls, and operational reviews.
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Prepare meeting agendas, take minutes, and track action items.
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Foster effective communication between warehouse operations and corporate departments.
QUALIFICATIONS
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High school diploma or equivalent required
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3+ years of experience in office management, executive administration, or warehouse administration.
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Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
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Strong organizational, time management, and multitasking skills.
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Excellent written and verbal communication skills.
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Ability to maintain confidentiality and exercise sound judgment.
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Experience working in a warehouse, distribution, manufacturing, or logistics environment preferred.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
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Customer Focus
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Operational Excellence
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High-Performance Culture
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Innovation
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Financial Strength
OUR BEHAVIORS
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Own It
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Act With Urgency
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Foster a Customer-First Mindset
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Think Big and Execute
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Lead by Example
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Drive Continuous Improvement
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Learn and Seek Out Development
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Promote Transparent & Open Communication
At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Skills Required
- High school diploma or equivalent
- 3+ years of experience in office management, executive administration, or warehouse administration
- Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
- Strong organizational, time management, and multitasking skills
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and exercise sound judgment
- Experience working in a warehouse, distribution, manufacturing, or logistics environment
Vertiv Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vertiv and has not been reviewed or approved by Vertiv.
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Healthcare Strength — Health coverage is described as comprehensive, with standard medical, dental, and vision plans plus wellness and mental-health resources. Core offerings also include disability and life insurance and an Employee Assistance Program.
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Leave & Time Off Breadth — Time off includes paid holidays and PTO typical of large employers, and many U.S. salaried roles feature flexible or "unlimited" PTO approaches. These programs are part of a structured, global total rewards framework.
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Fair & Transparent Compensation — Pay is considered fair at start for many office-based, engineering, and field service roles, and total compensation packages are viewed as stable. In some hourly manufacturing settings, overtime opportunities help boost overall earnings.
Vertiv Insights
What We Do
Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to ensure its customers’ vital applications run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extends from the cloud to the edge of the network. Headquartered in Columbus, Ohio, USA, Vertiv employs approximately 20,000 people and does business in more than 130 countries. For more information, and for the latest news and content from Vertiv, visit Vertiv.com.
