The Role
Oversee daily administrative operations including accounts payable/receivable, payroll and time entry, HR support, document control, SAP job setup, tag/barcode tracking, internal marketing, travel booking with Concur, petty cash and procurement, and cross-department liaison to ensure accurate records and timely processes.
Summary Generated by Built In
Position: Entry Level Office Manager
Reports To: Director of Operations
Location: Mt. Vernon, IN
Hourly Rate: $23.00-$26.00
Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.
The Office Manager is responsible for overseeing day-to-day administrative operations, ensuring efficient processes across various functions including accounts payable, payroll, HR, and marketing. This role requires a strong ability to manage time-sensitive tasks, handle communications, and support employee engagement while maintaining accurate records.
Core Responsibilities:
Reports To: Director of Operations
Location: Mt. Vernon, IN
Hourly Rate: $23.00-$26.00
Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.
The Office Manager is responsible for overseeing day-to-day administrative operations, ensuring efficient processes across various functions including accounts payable, payroll, HR, and marketing. This role requires a strong ability to manage time-sensitive tasks, handle communications, and support employee engagement while maintaining accurate records.
Core Responsibilities:
- Eventual time entry and payroll, ensuring accuracy and resolving issues such as missed clock-ins and PTO discrepancies.
- Eventual set up new jobs in SAP and manage tag printing/barcoding systems for job tracking.
- Assist with HR responsibilities, including benefit election forms, interpreting company policies, and new hire paperwork.
- Eventual generation of customer invoices and submission, monitoring of AR.
- Order and maintain all company apparel, logoed items.
- Eventual fleet and asset overwatch (insurance, registration, annual inventory, discard, unaccounted for).
- Manage internal marketing tasks such as creating a monthly newsletter, social media posts, and employee engagement activities.
- Book and monitor travel arrangements using Concur.
- Maintain accurate petty cash records and order office and cleaning supplies.
- Act as a liaison between departments, such as HR, payroll, and IT, to resolve communication delays and process approvals.
- Handle planning and accommodations for customer visits, employee appreciation, and team building activities (may involve store runs, making reservations, cleaning and staging office and or conference rooms, etc.)
Qualifications:
- Experience supporting payroll, accounts payable/receivable, and employee onboarding processes is preferred but not required.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience working with ERP, payroll, or accounting systems is preferred but not required.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail, accuracy, and problem-solving abilities.
- Ability to maintain confidentiality while handling sensitive employee and financial information.
- Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
Skills Required
- Bachelor's degree in Business Administration, Office Management, Accounting, Human Resources, or related field
- Experience supporting payroll, accounts payable and accounts receivable
- Experience with employee onboarding processes
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
- Experience working with ERP, payroll, or accounting systems
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Strong attention to detail, accuracy, and problem-solving abilities
- Ability to maintain confidentiality when handling sensitive employee and financial information
- Demonstrated ability to work independently while collaborating effectively with cross-functional teams
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The Company
What We Do
Enerfab Inc. is a leading provider of engineering, fabrication, construction, and maintenance services for utility, heavy industrial, power, chemical, food & beverage, data centers, and advanced manufacturing markets.
