The Role
The Office Manager/PA will assist Senior Management by managing diaries, arranging meetings, coordinating travel, organizing events, and overseeing office management tasks.
Summary Generated by Built In
This is a key role to support the Senior Management Team based in Gibraltar, as well as support with office management and administrative tasks. The role will require proactivity, organisation skills and multi-tasking skills, requiring you to support a wide variety of activities.
MAIN RESPONSIBILITIES
Senior Management Support:
- First line of support for the Senior Management Team.
- Managing diaries, arranging meetings & booking rooms/venues across various time zones, working closely with the PA group for scheduling the regular business cycle of committees and meetings.
- Coordination of necessary travel and logistics for Management, working with our inhouse Business Travel team to make the relevant travel arrangements.
- Providing coordination and logistical support for office based committees and meetings.
- Working as part of the London & Gibraltar PA/Administration team to provide cover to other PA’s in absence.
General:
- Office management duties, as required.
- Coordination of events and socials, both locally and internationally.
- Management of local Health & Safety requirements in the office to ensure compliance and consistency in line with Peninsula policies.
- Maintain filing systems, documentation and confidential records.
KNOWLEDGE, SKILLS AND EXPERIENCE
Essential:
- Experience in a similar role, as Office Manager or Team Assistant.
- Must be comfortable with MS Office suite and in working with IT systems.
- Works well in a team environment
- Strong organisational skills with ability to multitask and prioritise tasks effectively.
- Excellent interpersonal and communication skills, and ability to build good working relationships with all levels of seniority in the organisation.
- Demonstrates an extremely flexible, ‘can-do’ and responsive attitude, and ability to work in a fast-paced, dynamic environment.
- Proactive approach with ability to anticipate problems or situations ahead of them arising, ability to think ‘outside the box’ where necessary to resolve issues.
- High level of attention to detail and a commitment to maintain high standards of accuracy and quality.
- Demonstrates discretion and acts confidentially.
- Fluent English language skills
Desirable:
- Spanish language skills
About
Peninsula is the leading provider of marine energy services and solutions globally. For the last 25 years, we have positioned ourselves as the benchmark for quality in our industry. We offer local knowledge on a global scale.
Skills Required
- Experience in a similar role, as Office Manager or Team Assistant
- Comfortable with MS Office suite and IT systems
- Strong organisational skills with multitasking ability
- Excellent interpersonal and communication skills
- Fluent English language skills
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The Company
What We Do
Peninsula is a global leader in marine energy solutions and fuel bunkering, operating as a physical distributor and reseller of global marine fuel. They offer conventional and lower carbon fuel solutions, including biofuels and LNG, across over 500 ports worldwide.
