Office Manager, JR415

REQUIREMENTS

• 2+ years of experience in office management is preferred, however, candidates with less experience are also welcome
• Previous experience in the IT industry in a similar role would be an advantage
• Experience as a hotel receptionist would be a plus
• Pre-intermediate level of English
• Knowledge of basic office management principles and practices
• Proficiency in computer applications and relevant software
• Knowledge of the operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping
• Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively
• Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
• Strong planning and organizational skills

PERSONAL CHARACTERISTICS

• Stress resistance
• Attention to detail and accuracy
• Ability to multitask effectively
• Flexibility and adaptability
• Team-oriented mindset and ability to work collaboratively

RESPONSIBILITIES

• Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
• Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
• Maintain security by following procedures; monitor logbook; issue visitor badges
• Handle requests for information and data, answer or refer inquiries
• Maintain and update personnel database
• Prepare written responses to routine enquiries and related issues in Workday
• Manage schedules, calendars, presentations, spreadsheets and other related office tasks
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain stationery, files and inventories
• Fulfill general clerical duties including photocopying, fax and mailing
• Maintain and upkeep office equipment and furniture and organize repairs and upgrade
• Issue and activate /  restore personal permanent and temporary cards for workers
• Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
• Lead, direct and support administrative staff in their administrative tasks
• Prepare and maintain record of various reports as needed in day-to-day administrative tasks
• Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
• Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
• Follow through on maintenance agreements and contracts
• Research vendors to find the best pricing and delivery options
• Ensure payment of utility bills

WHAT YOU WILL GET WITH ELEKS

Challenging and interesting tasks
Competence development and career path
Team of professionals
Dynamic environment