The Role
Provide administrative support to the Plant and Department Managers: process payroll and verify timecards, manage accounts payable/receivable and invoicing, enter sales orders into ERP, assist inventory counts, prepare and distribute monthly reports, maintain purchasing and office supplies, and handle basic HR onboarding and benefits paperwork.
Summary Generated by Built In
HWI has a fantastic opportunity to join our team as an Office Manager II.
Summary
The Office Manager II supports the Plant Manager and Department Managers by performing a variety of administrative duties such as processing payroll, processing accounts payable and receivable, invoicing subcontractors and customers, and assisting in inventory counts. This position is also responsible for compiling and distributing monthly reports.
Responsibilities
- Handling Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinating with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions
- Processing accounts payable invoices; Preparing invoices for subcontractor payments and maintaining records; Generating and entering sales orders into ERP system
- Preparing and distributing monthly reports
- Purchasing and ensuring proper level of supplies are kept on hand at plant; Maintaining office supplies
- Processes accounts receivable, including leases, rentals, and raw materials
Requirements
- High school diploma or GED.
- The Office Manager II requires two (2) – four (4) years of hands-on administrative support experience in a manufacturing office environment.
- Requires computer operation skills including, proficiency in Microsoft Office Suite
- Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment
- Requires analytical skills and the ability to assemble data
- Requires time management and organization skills with accurate and precise attention to detail
Physical and Environmental Requirements
- Physical Activity: Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.
- Lifting: Requires lifting up to 25 pounds less than 1/3 of time.
- Vision: Requires accurate close and distance vision and the ability to focus.
- Environment: Requires more than 2/3 of time in an office setting with very limited exposure.
- Noise: Requires exposure to moderate noise.
Skills Required
- High school diploma or GED
- Two to four years hands-on administrative support experience in a manufacturing office environment
- Proficiency in Microsoft Office Suite
- Computer operation skills (including entering data into an ERP system)
- Experience processing payroll, verifying timecards, and coordinating with corporate payroll/HR
- Experience processing accounts payable and accounts receivable, invoicing subcontractors and customers
- Strong interpersonal and communications skills; ability to work independently and on a team
- Analytical skills and ability to assemble and compile data
- Time management and organizational skills with attention to detail
- Ability to lift up to 25 pounds and meet listed physical requirements (vision, sitting/standing proportions)
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The Company
What We Do
Calderys is a leading global provider for industries operating in high-temperature conditions, specializing in thermal protection for industrial equipment with a wide range of refractory products.
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