The Role
Oversee daily office operations for a law office: manage supplies, equipment, inventory, vendors, office moves, filing, clerical tasks, scheduling and calendaring for supervisors and legal teams, provide client service, and use Google Suite for document management and communication.
Summary Generated by Built In
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks), and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble. Our mission is to serve as trusted advisors and advocates for families navigating the complexities of divorce, estate planning and probate, and criminal matters; ensuring that we meet the unique needs of our clients with excellence and dedication.
We are seeking an Office Manager to join our team in the ( ) office to support the office related operations and employees. In this role, you will be essential in ensuring the smooth operations of our office, providing exceptional support to our leaders, employees and clients. Your organizational skills and attention to detail will contribute significantly to our mission of delivering outstanding legal services.
If you are ready to contribute to a dynamic legal team dedicated to helping families through challenging times, we invite you to apply for the Office Administrator position at the Law Office of Bryan Fagan today!
Key Responsibilities
- Ensure proficient and smooth day to day office operations.
- Manage the upkeep and set up of the office, from purchasing and setting up equipment and supplies; and maintaining accurate inventory levels.
- Support office moves in and around the area.
- Interface with vendors.
- Support office activities and ensure efficient workflow throughout the office.
- Maintain organized filing systems and manage clerical tasks as needed.
- Assist with scheduling appointments and managing calendars for supervisor, and specific calendaring for legal teams and clients.
- Take simple execution work off supervisor as delegated.
- Provide excellent customer service by addressing client inquiries and concerns promptly.
- Utilize Google Suite for document management, communication, and collaboration.
Skills, Knowledge and Expertise
- 2+ years pf proven experience as an office manager, administrator or in a similar administrative role.
- Strong time management skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette and communication skills, both verbal and written.
- Familiarity with Google Suite applications is preferred. To include calendaring appointments between clients, Legal team and other internal partners.
- Proficient administrative skills with attention to detail in all tasks.
- Proficient to expert computer literacy with in office software.
Benefits
- 401K - with matching up to 5%!
- Medical Insurance
- Dental insurance
- Health insurance
- Vision insurance
- Voluntary Term Life Insurance
- Long & Short Term Disability Insurance
- Paid Time Off
- Business casual work environment
Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
About
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
Skills Required
- 2+ years proven experience as an office manager, administrator, or similar administrative role.
- Strong time management skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette and written and verbal communication skills.
- Proficient administrative skills with strong attention to detail.
- Proficient to expert computer literacy with in-office software.
- Familiarity with Google Suite applications, including calendaring and document management.
- Ability to manage purchasing, set up equipment and supplies, maintain inventory, and interface with vendors.
- Maintain organized filing systems and perform clerical tasks as needed.
- Assist with scheduling appointments and managing calendars for supervisors, legal teams, and clients.
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The Company
What We Do
The Law Office of Bryan Fagan, PLLC is a Texas-based law firm specializing in family law, divorce, child custody, estate planning, probate, and criminal law. With multiple offices across the state, the firm provides compassionate, results-driven legal representation. Their team is dedicated to guiding clients through complex legal matters with personalized attention, ensuring their rights are protected and they receive clear, effective advocacy during challenging life transitions.
