Office Manager {H}

Summary

• Manages general office activities, accounts payable processing, front office operations, administrative records, and human resources support by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manages day-to-day accounts payable activities and maintains accurate and timely records.
• Enters accounts payable invoices, including sorting, coding, reviewing, and matching invoices to supporting documentation.
• Processes vendor payments by check, ACH, and wire transfer in accordance with established approval procedures.
• Manages employee credit card statements and expense documentation, including collecting receipts and following up on missing or incomplete information.
• Handles and resolves vendor invoice and payment inquiries, discrepancies, and related issues.
• Manages office and coffee supply inventories and reorders items as needed.
• Maintains a clean, organized, and professional front office and reception area.
• Provides administrative support to the HR Generalist and assists with routine human resources activities.
• Assists with recruiting and onboarding activities, including scheduling, document preparation, new-hire coordination, and record collection.
• Maintains employee training records and coordinates training schedules and related documentation.
• Coordinates company meetings, celebrations, and other events, including logistics, supplies, and communications.
• Assists the Purchasing Department with purchase order updates and related administrative follow-up.
• Maintains company data and records, including accurate physical and electronic filing systems.
• Answers incoming telephone calls and transfers or routes calls to the appropriate person or department.
• Greets and manages visitors and follows applicable visitor procedures.
• Receives, sorts, and distributes incoming mail and deliveries.
• Creates and formats documents, reports, correspondence, and other administrative materials as needed.
• Other tasks as assigned or needed by department heads.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Positive, enthusiastic attitude
• Independent self-starter
• Organized and detail oriented
• Resourceful, problem solver
• Able to multi-task in a disruptive environment
• Fit with business environment- understand the big picture (how, why, what)

Education and/or Experience

• Prior office / administration experience
• High School Diploma

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• Knowledgeable in the use of Microsoft Office software and Windows operating system.
• Knowledgeable in Excel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently required to sit. The employee is occasionally required to stand and walk.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Additional Notes

ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success.  All employees of ARCH Global Precision are employed on an at-will basis.