At Aleph Alpha, we are shaping the future of AI with European values at the core. The heart of our product is developing cutting-edge generative AI solutions with a strong emphasis on sovereignty, ethical development, and societal benefit. Our generative AI offering empowers businesses, governments, and individuals to achieve their full potential.
We operate across two core locations, Heidelberg and Berlin, and are seeking a new Office Manager for our Berlin-Mitte office.
Your responsibilities:
Office Operations: Ensure smooth day-to-day office operations, including mail handling, deliveries, equipment orders, and onboarding preparation
Reception & Experience: Act as the first point of contact for visitors and employees, creating a welcoming and professional office environment
Event & Culture: Plan and execute team events, after-works, and company meetings in collaboration with the People Team
Office Move (Key Project): Take ownership of coordinating the office expansion, ensuring a seamless transition
Administrative Support: Manage invoices, collect receipts, and support accounting processes
Feel-Good & Culture: Drive initiatives that foster a positive, engaging, and supportive workplace
Your profile:
Strong organizational skills with the ability to manage multiple priorities
Excellent communication skills (written and verbal)
German language skills at a minimum level of B2 are required.
Proactive and solution-oriented mindset
Hands-on and self-driven working style with high ownership
Solid technical proficiency with common office tools and systems
Experience in office management or a similar role
First experience in project coordination (e.g. office moves, events)
Passion for creating a great employee experience and office culture
Target start date: July 1st
What you can expect from us:
Become part of an AI revolution!
30 days of paid vacation
Access to a variety of fitness & wellness offerings via Wellhub
Mental health support through nilo.health
JobRad® Bike Lease
Substantially subsidized company pension plan for your future security
Subsidized Germany-wide transportation ticket
Budget for additional technical equipment
Flexible working hours for better work-life balance and hybrid working model
Virtual Stock Option Plan
Skills Required
- Strong organizational skills
- Excellent communication skills (written and verbal)
- German language skills at B2 level
- Proactive and solution-oriented mindset
- Hands-on and self-driven working style
- Solid technical proficiency with common office tools
- Experience in office management or similar role
- Experience in project coordination
What We Do
We are an AI research and application company that researches, develops and operationalises large-scale AI models for language, image data and strategy, thereby contributing to securing Europe's digital sovereignty
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