The Role
Manage office operations and administrative processes, coordinate calendars and meetings for founders and leadership, handle supplies, expenses, invoices, travel logistics, events, onboarding setup, and company-wide organizational requests. The role requires strong German and English communication, discretion with sensitive information, organization, and proactive execution in a fast-paced startup environment.
Summary Generated by Built In
Founded in 2025, Omnisent is a Munich-based defense technology company developing fully autonomous, Counter-UAS system. We are a small, high-output team from Cambridge, Imperial College, MIT, and BCG united by a mission to redefine modern airspace security.
Aufgaben
We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.
* Coordinate calendars, meetings, and appointments for the founders and leadership team
* Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
* Handle expense reports, invoices, and other accounting/admin tasks
* Support travel planning and logistics for team members and leadership
* Organize internal events, team activities, and offsites
* Act as a go-to point of contact for general organizational and administrative matters across the company
* Support onboarding logistics for new hires (equipment, access, workspace setup)
Qualifikation
* Prior experience in office management, executive assistant, or administrative support role
* Highly organized, reliable, and comfortable juggling multiple tasks and priorities
* Strong communication skills in German and English
* Proactive mindset – you notice what needs to get done and take care of it without being asked
* Comfortable handling confidential and sensitive information with discretion
* Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
* EU work authorization
Bonus:
* Experience supporting founders or leadership teams in a startup environment
* Familiarity with basic bookkeeping or working alongside external accountants/tax advisors
Benefits
* Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
* Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
* Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company
_In your cover letter, we'd love to hear about your personal interests, what drives you, why this role feels like the right fit, and most importantly, why Omnisent._
Aufgaben
We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.
* Coordinate calendars, meetings, and appointments for the founders and leadership team
* Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
* Handle expense reports, invoices, and other accounting/admin tasks
* Support travel planning and logistics for team members and leadership
* Organize internal events, team activities, and offsites
* Act as a go-to point of contact for general organizational and administrative matters across the company
* Support onboarding logistics for new hires (equipment, access, workspace setup)
Qualifikation
* Prior experience in office management, executive assistant, or administrative support role
* Highly organized, reliable, and comfortable juggling multiple tasks and priorities
* Strong communication skills in German and English
* Proactive mindset – you notice what needs to get done and take care of it without being asked
* Comfortable handling confidential and sensitive information with discretion
* Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
* EU work authorization
Bonus:
* Experience supporting founders or leadership teams in a startup environment
* Familiarity with basic bookkeeping or working alongside external accountants/tax advisors
Benefits
* Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
* Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
* Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company
_In your cover letter, we'd love to hear about your personal interests, what drives you, why this role feels like the right fit, and most importantly, why Omnisent._
Skills Required
- Prior experience in office management, executive assistance, or administrative support
- Strong organizational and multitasking skills
- Strong communication skills in German and English
- Proactive and reliable approach to administrative responsibilities
- Ability to handle confidential and sensitive information discreetly
- Basic proficiency with office and accounting tools
- EU work authorization
- Experience supporting founders or leadership teams in a startup environment
- Familiarity with basic bookkeeping or external accountants and tax advisors
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Omnisient is a privacy-preserving data collaboration platform that enables businesses to collaborate while ensuring consumer privacy and data protection. The platform incorporates Privacy Enhancing Technologies (PETs), a secure collaboration environment, and embedded AI and analytics tools to eliminate risk, achieve regulatory compliance, and draw ground-breaking insights from consumer data.
