The Role
Supervise office management across out-region offices, including facilities, leases, relocations, travel administration, vendors, SOPs, petty cash, and support staff. Coordinate with landlords, agencies, branch teams, and auditors while maintaining safe, productive workplaces and supporting OJK and ISO audit processes.
Summary Generated by Built In
Company Description
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Job Description- Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.
- Identify potential buildings or coworking spaces in out-region areas.
- Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.
- Manage office relocations or branch closures efficiently when required.
- Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.
- Manage travel vendors and maintain relationships with travel agencies or travel management applications.
- Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
- Supervise Office Boys and Security staff in out-region offices.
- Manage and be accountable for the use of petty cash and cash advances.
- Support the Internal Audit team during OJK, ISO, and other audit processes
- Bachelor’s degree in any field, preferably in Management, Business Administration, or related areas.
- 2–3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
- At least 1 year of experience in a supervisory or leadership role.
- Experience in managing branch or out-region offices is a strong advantage.
- Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.
- Ability to remotely supervise support staff such as Office Boys and Security.
- Detail-oriented in managing petty cash and cash advance administration.
- Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).
- Ability to manage travel vendors/agencies, including performance evaluation and negotiation.
- Proactive, detail-oriented, and highly initiative in resolving operational issues.
Skills Required
- Bachelor's degree in any field
- Degree in Management, Business Administration, or a related field
- 2–3 years of experience in General Affairs, office management, travel administration, branch office management, vendor management, or petty cash handling
- At least 1 year of supervisory or leadership experience
- Experience managing branch or out-region offices
- Strong communication and coordination skills with landlords, agencies, vendors, and branch teams
- Ability to remotely supervise support staff such as Office Boys and Security
- Detail-oriented petty cash and cash advance administration skills
- Experience handling domestic and international business travel arrangements
- Ability to manage travel vendors or agencies, including performance evaluation and negotiation
- Proactive, detail-oriented, and highly initiative-driven approach to resolving operational issues
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The Company
What We Do
We are a technology startup that engages in the Indonesian financial technology area. We are based in Jakarta and we're founded by ex-silicon valley engineers. Our vision is to use technology to make financial information more available and more useful to everyone. Our mission is to enable people to take control of their financial situation and save a lot of money by doing so. Our products allow people to easily make the best financial decision for their situation. Come join our adventure in transforming Indonesian financial landscape through technology.
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