Job Title: Office & Front Desk Coordinator (Contractor)
Job Location: Mountain View, CA
Job Type: Contractor, Onsite, Monday – Friday
About the Role
We are seeking a reliable, detail-oriented, and service-minded Office & Front Desk Coordinator to support daily office operations and ensure a welcoming, well-organized workplace environment. This role serves as the first point of contact for visitors and employees while providing essential administrative, facilities, and operational support across multiple office locations. The ideal candidate is proactive, organized, and thrives in a fast-paced, collaborative environment.
Key Responsibilities
- Manage the front desk area, opening and closing front desk each day
- Answer main phone for the office, directing calls accordingly or relaying messages to employees
- Track all incoming deliveries, packages and mail, notify employees via email
- Check all communal areas in the morning to make sure areas are tidy, load printers and refill all office supplies
- Process procurement requests, track inventory, replenish communal areas as needed
- Submit expense reports and update budget trackers
- Check internal ticket system and reassign tickets to the appropriate tech, monitor and distributing tickets throughout the day
- Greet all visitors, guide visitors through check-in, notify host employee
- Create shipping labels for Fedex and USPS packages for all shipping needs, mail out business-related packages
- Assist with event organization, tear-down, and follow-up
- Participate in meal delivery coordination
- Assist with asset management audits
- Coordinate and host vendors
- Support two (2) office location in different cities, or more when applicable
- Assist with ad hoc needs
Qualifications
- Bilingual proficiency in English and Chinese
- Proficient in Microsoft Office 365, including Excel, Word, and PowerPoint
- Strong organizational skills with the ability to manage multiple tasks and priorities
- Punctual, dependable, and accountable with a strong sense of ownership
- Detail-oriented with a strong work ethic
- Flexible and adaptable to changing work assignments and operational needs
- Professional, friendly, and service-oriented communication style
- Ability to work on-site during standard business hours
Culture Fit
- Hungry to learn: Curious and eager to develop new skills while taking on increasing responsibility.
- Self-starter: We work best with people that are driven, motivated, and aspire to greatness.
- Team orientation: Works well in small, fast-moving teams and values collaboration, trust, and mutual support.
This is an excellent opportunity for a dependable and motivated professional to play a key role in supporting office operations while growing within a dynamic and collaborative organization.
Hourly rate range: $22-$27/h.
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What We Do
Located in the heart of Silicon Valley, Baidu USA is one of the R&D centers of Baidu, China’s largest search engine provider. Baidu USA’s team of elite, world-class researchers and engineers devote their time to tackling the most challenging, change-the-world projects in AI and related fields. Baidu USA is comprised of four groups: Baidu Research US, Intelligent Driving Group US, Baidu USDC and Smart Living Group US. At Baidu USA, we act with the nimbleness of a startup, but as a global company, have access to immense computing resources and data. This makes Baidu USA the best place for those working in AI to see their work developed and potentially deployed to hundreds of millions of users. The name Baidu was inspired by a poem written more than 800 years ago during China's Song Dynasty. Baidu, whose literal meaning is “hundreds of times,” represents a persistent search for the ideal.
