Office & Front Desk Coordinator

We are Hiflylabs, an AI and data company. A lab of highflyers. People, who always strive for more. Humans trained on data and algorithms. Geeks at the leading edge of technology. A community we all enjoy belonging to.

In about 10 years Hiflylabs turned from a collective of like-minded friends into a much larger diverse group of 250+ people with various backgrounds, who know that no business today can thrive without building on their data. Want to be a part of our story? Let's work together!

Check out our Website, LinkedIn page and YouTube channel to get an insight into who we are and how we work!

Are you the kind of person who loves keeping things organized and making sure everything runs smoothly? We’re looking for a Receptionist & Office Assistant to support our team, take care of the office, and keep daily operations hassle-free.

Responsibilities

• Handle reception duties and create a welcoming office environment.
• Keep the office organized, well-stocked, and running efficiently.
• Assist colleagues with office-related needs and coordinate daily operations.
• Manage office supplies and procurement-related administration.
• Schedule and communicate with service providers. (e.g., maintenance, deliveries)
• Assist the Office Manager with administrative tasks and the coordination of team-building programs.
• Occasionally welcome guests and handle phone calls.

Requirements

• You have at least 2-3 years of experience in an office environment or a similar role.
• You are available to be present daily at our Budapest office (working hours are typically 8:30 AM - 4:30 PM, with some flexibility).
• You can communicate in English, both written and spoken and you are fluent in Hungarian.
• You have experience with MS Office (Word, Excel) and Google Workspace (Gmail, Sheets).

Personal traits

• You have great communication and problem-solving skills.
• You are organized, detail-oriented, and proactive.
• You enjoy helping others and keeping things in order.
• You can adapt quickly and handle different tasks with ease.
• You feel comfortable coordinating with external service providers.

Why us?

✅ Data-driven innovation & human-centered culture – We combine cutting-edge technology with a supportive, growth-oriented environment.

✅ Global projects & advanced technologies – Work with international clients (New York, Netherlands, Sweden, Scotland) and explore the latest digital tools.

✅ Flexibility & empowerment – Enjoy the freedom to work how it suits you best, with trust, autonomy, and a strong work-life balance.

✅ Continuous learning & fun community – Benefit from mentoring, career development opportunities, and a vibrant team culture with exciting events.