Office Admin & Personal Assistant

Marketwake is seeking a highly organized, proactive, and detail-oriented Office & Executive Support Assistant to keep our workspace running smoothly and support day-to-day operational needs.

This role is essential to maintaining a polished, welcoming, and high-functioning office environment, while also stepping in to assist with executive logistics and occasional personal errands. You’ll be the behind-the-scenes driver of a seamless office experience—ensuring our team, clients, and guests feel supported from the moment they walk in.

This is a hands-on role for someone who thrives in a fast-paced, people-first environment and takes pride in creating structure, efficiency, and elevated experiences.

• Maintain a welcoming, polished environment that reflects Marketwake’s brand and culture
• Maintain cleanliness, organization, and functionality of key office areas, including:
• Kitchen, conference rooms, and Mother’s room
• Care for office plants
• Check, sort, and distribute incoming mail
• Coordinate and pick up print orders as needed

• Manage backstock of office supplies, snacks, and beverages
• Prepare the office for in-person client visits 
• Upload and manage all visitors within Campus 244’s security system
• Anticipate team needs and proactively improve the office experience

• Greet and coordinate office visitors and guests
• Support logistics for meetings, team gatherings, and client interactions
• Provide light administrative and logistical support to the team as needed

• Assist with office setup and breakdown for events
• Reset and reorganize spaces following internal gatherings
• Ensure the office returns to a clean, organized, and functional state

• Dry cleaning pick-up and drop-off
• Manage returns
• Grocery runs, food prep assistance, and meal system management
• Car maintenance coordination (gas, car washes, maintenance)

• Develop and maintain organizational systems throughout the home with clear documentation for ongoing use
• Manage and track household subscriptions
• Ensure household essentials are stocked and appliances are in working order
• Water plants and oversee routine home upkeep tasks

• Full travel management - flights, hotels, ground transportation, itineraries
• Appointment scheduling and calendar coordination

• Highly organized with strong attention to detail
• Proactive and able to anticipate needs before they arise
• Comfortable managing multiple small tasks simultaneously
• Friendly, professional, and service-oriented
• Reliable, punctual, and self-motivated
• Thrives in a fast-paced, collaborative environment
• Takes pride in creating clean, elevated, and welcoming spaces

• Prior experience in office coordination, hospitality, or administrative support
• Strong communication and interpersonal skills
• Ability to lift and move light office items when needed
• Valid driver’s license and reliable transportation