The Role
Manages daily Los Angeles office operations, reception, supplies, facilities coordination, mail, equipment, events, and travel arrangements. Provides calendar, scheduling, administrative, and project support to senior leadership while handling confidential matters with discretion. Serves employees, visitors, vendors, and executives, maintaining a professional, organized, and welcoming workplace.
Summary Generated by Built In
Position Summary
The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment.
Key Responsibilities
Office Operations & Administration
- Serve as a point of contact for visitors, employees, and vendors.
- Cover reception as needed.
- Schedule and coordinate meeting rooms.
- Oversee day-to-day office operations to ensure smooth functioning.
- Order, stock, and track office supplies, snacks, and equipment.
- Coordinate incoming and outgoing mail, packages, and deliveries.
- Ensure office equipment is maintained and in good working order.
- Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
- Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
- Help foster a positive, inclusive, and well-organized office environment.
Executive Support
- Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
- Assist with special projects and executive initiatives.
- Support confidential and sensitive matters with professionalism and discretion.
Qualifications
- Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
- Experience supporting senior leaders in a fast-paced environment.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
Skills & Attributes
- Strong interpersonal and relationship-building skills.
- Exceptional attention to detail and organizational abilities.
- Ability to prioritize competing demands and work under pressure.
- Proactive, resourceful, and solutions-oriented.
- Team player with a positive and service-oriented attitude.
- Ability to anticipate needs and take initiative.
- Flexible and adaptable in a dynamic environment.
The base salary range for this full-time position is $40,000 to $50,000 USD. DNEG salary ranges are determined by function, department, level and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.
Skills Required
- Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field
- Experience supporting senior leaders in a fast-paced environment
- Strong knowledge of Microsoft Office, including Word, Excel, and PowerPoint
- Ability to learn new software and systems
- Excellent organizational, multitasking, and time management skills
- Strong verbal and written communication skills
- Ability to work independently with minimal supervision
- Professionalism, discretion, and confidentiality
- Strong interpersonal and relationship-building skills
- Exceptional attention to detail and organizational abilities
- Ability to prioritize competing demands and work under pressure
- Proactive, resourceful, and solutions-oriented approach
- Team-oriented, positive, and service-oriented attitude
- Ability to anticipate needs and take initiative
- Flexibility and adaptability in a dynamic environment
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The Company
What We Do
BRAHMA AI is an enterprise AI content platform that enables organizations to create, manage, and distribute AI-driven media with intelligence, security, and efficiency. Formed through the integration of Prime Focus Technologies and Metaphysic, it combines CLEAR®, CLEAR® AI, ATMAN digital humans, and VAANI voice localization into one ecosystem. Guided by its Mind² philosophy, BRAHMA AI helps enterprises scale content creation, protect IP, and govern assets with provenance, consent, and trust.
