Office Coordinator

CREALOGIX is a leading global FinTech software solutions provider working with some of the most innovative financial brands in the world.  We are dynamic and growing with over 600 employees around the world including Switzerland, Germany, Spain, the UK, the Middle East and Singapore.

Some of the world’s largest banks and wealth management firms select and deploy our advanced SaaS and cloud-based technologies to meet their customers’ needs – and it’s our people who make the difference.

We are looking for a dynamic, versatile receptionist, who is eager to join our team in our offices in Barcelona, Eixample.

• Fluent English - At least C1
• Degree or background in Administration, Business Management, or similar
• Advanced office suite skills (Excel and Word)
• Face-to-face work from Monday to Friday
• Strong organizational skills, attention to detail, and effective communication abilities
• Proactive mindset, problem-solving capabilities, and service-oriented approach

Your mission:

You will play a key role in ensuring the efficient and compliant day-to-day running of the office, providing comprehensive administrative, and vendor management support across the business.

• Managing front desk operation and act as the first point of contact for visitors, employees, and external partners
• Ensure the office environment is well-organized, welcoming, and fully operational
• Coordinate external vendors and service providers (e.g., office services, maintenance, catering)
• Maintain proper tracking of vendor-related documentation
• Monitoring vendor performance and managing incidents, ensuring timely resolution and proper tracking.
• Supporting the organization of internal meetings and corporate events, ensuring smooth logistical execution.
• Providing support for business travel arrangements through platform administration and employee guidance, in collaboration with the external travel agency.
• Assist employees with administrative queries and internal processes
• Provide comprehensive administrative support across the business
• Manage documentation, record-keeping, and internal processes

• Competitive salary
• 35-hour week for the full month of August
• Private & Medical Insurance
• Lunch vouchers
• Exclusive Employees discounts
• Free coffee
• English courses

At CREALOGIX we live a friendly culture with flat hierarchies, where people call each other by their first names. Come and join us in a supportive working environment with training and development opportunities on and off the job, a generous holiday entitlement, the possibility of unpaid leave as well as location-related benefits.

CREALOGIX Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of origin, religion, age or gender. We support inclusion and welcome diversity as an essential source of strength in our global team. Please note that all our job descriptions are written gender neutral. 

Have we caught your attention?
Don't hesitate and send us your application online. We are looking forward to it! Feel free to contact the local Recruiting Team if you have any questions.

Videos to Watch