Office Coordinator

Office Coordinator

Location: Kelowna, BC
Position Type: Full-Time, Permanent

About Ecora

Ecora Consultants Ltd. is one of Canada’s fastest-growing full-service consulting firms, driven by our commitment to excellence, innovation, and community. With a multidisciplinary team and offices across British Columbia, Alberta, and Ontario, we deliver integrated solutions in engineering, environmental sciences, planning, and natural resource management.

The Opportunity

We are seeking a highly organized and professional Office Coordinator to join our Kelowna, BC office. This permanent, full-time position plays a critical role in supporting operations across all six regional offices by acting as the central point of coordination for communications, logistics, and administrative support.

The Office Coordinator ensures a consistent, high-quality client experience while enabling technical teams to operate efficiently. This role is well suited to an individual who thrives in a fast-paced consulting environment, enjoys managing multiple priorities, and takes pride in maintaining a professional and well-organized workplace.

Key Responsibilities

Centralized Communications (All 6 Locations)

• Serve as the primary point of contact through the centralized VoIP phone system, answering, screening, and routing calls for all six regional offices.
• Maintain a consistent, professional brand voice across all regions to ensure a seamless client and contractor experience.
• Identify and distribute new project inquiries, proposals, and RFPs to the appropriate regional project manager or department head.

Technical Logistics & Material Distribution

• Coordinate the shipping and transport of geotechnical material samples (soil, rock, concrete) between field sites, regional offices, and testing laboratories.
• Oversee the plotting, organization, and distribution of large-format site plans, drawings, and permit sets.
• Act as the primary liaison with courier and shipping vendors to ensure time-sensitive engineering materials are delivered accurately and on schedule.

Regional Resource Management

• Monitor and order office supplies, field consumables, and stationery for all six locations to ensure cost efficiency, availability, and brand consistency.
• Manage relationships with regional vendors, including janitorial, maintenance, and equipment service providers.
• Provide administrative support to Head Office and regional engineering teams, including digital filing, formatting technical reports, and coordinating travel or lodging for field staff.

Office & General Administration

• Maintain clean, organized, and professional front office(s), ensuring supplies are stocked and work areas are kept tidy.
• Support onboarding and internal coordination activities as required.
• Perform other administrative support duties as required, recognizing that the scope of this role is broad and responsive to business needs.

Qualifications

• Minimum of 3+ years of experience in an administrative lead, office coordinator, or office management role, ideally within an engineering, construction, or environmental consulting firm.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Experience managing cloud-based phone systems and digital document management platforms.
• Strong logistical and organizational skills with the ability to manage multiple priorities across geographically distributed offices.
• Excellent written and verbal communication skills suitable for a professional consulting environment.
• High level of professionalism, discretion, and attention to detail.

Why Join Ecora

Be part of a fast-growing, employee-owned firm recognized for technical excellence and community commitment.

Ecora offers competitive compensation and a comprehensive benefits package, including:

• Extended health, vision, and dental coverage
• Group RRSP matching program
• Paid vacation and sick leave
• Performance-based bonus opportunities
• Personal days
• Professional development and training opportunities
• Professional membership reimbursements

You’ll also enjoy a collaborative, people-first workplace culture with social events and team initiatives.

Join Ecora, where your organizational expertise supports innovative engineering solutions and helps build resilient, sustainable communities.

If you’re ready to grow your career with a dynamic and supportive team, we’d love to hear from you.