Your Challenge
- Welcome and assist guests and external visitors, upholding a high standard of professionalism and hospitality.
- Serve as the main point of contact for all office-related queries, issues and communications, ensuring a timely and professional resolution.
- Manages office supplies and inventories, schedules, office logistics and general organization.
- Coordinate with vendors, maintenance teams, and service providers to ensure smooth operations.
- Plan and coordinate regular office maintenance and support occasional office refurbishments.
- Coordinate travel arrangements for employees, board members, and guests, including flights, accommodations, and transport.
- Ensure travel policies are followed and assist with documentation when needed.
- Help schedule and coordinate logistics for company meetings, including board meetings, leadership offsites, and all-hands.
- Ensure health and safety policies and procedures are up to date and compliant with local regulations.
- Conduct regular checks and maintain documentation for office health and safety compliance.
- Support the onboarding process for new employees, including first-day welcome, desk setup, equipment coordination, and basic orientation.
- Assist the HR and Communications teams in planning and organizing internal events, celebrations, and HR initiatives.
- Support in-office employee engagement activities and wellbeing efforts.
- Coordinate travel arrangements for employees and board members as required.
- Support the onboardingprocess for new employees with first day meet and greets, desk setup, equipment, and basic orientation.
- Handle all post, incoming and outgoing mail and deliveries.
- Assistthe HR and Communications teams in the planning and organizing of events and HR initiatives.
- Assist with HR administrative tasks as needed.
To do it, you will need
- 1+ year of experience in office coordination, administration or similar role isrequired
- Strong communication and interpersonal skills
- Excellent organizational and time-management skills.
- A proactive, solution-oriented approach with attention to detail.
- Comfortable handling confidential information with professionalism and discretion.
- Ability to prioritize tasks and work independently in a fast-paced setting.
What We Do
The Catena Media story began in 2012 and, in the years since, we’ve established ourselves as one of the world’s most successful online lead generation companies focusing on the iGaming and Finance industries, through strong organic growth and strategic acquisitions.
Born from an idea conjured by two like-minded friends with a shared hobby, we’re now a 400+ strong workforce across 8 locations, including Malta, UK, Serbia, Japan, US, Australia, Italy and Sweden. Our people are diverse, creative and innovative, and are complemented by our aligned focus on creating kick ass products and inspiring and supporting great leaders.
You’ll find no dull office cubicles or rigid organisational structures here – we value creativity, passion and collaboration. We want to inspire every member of our team to reach the pinnacle of their potential (while enjoying some industry-leading perks); becoming a Catena Media ambassador along the way.
Modesty aside, our company events are legendary (for all the right reasons), and our new, bespoke Head Office has been designed specifically with employees health and wellbeing in mind, while a team of company chefs muster up fresh delights every day.
We work hard too, of course. In fact, our aim is to transform any industry we decide to be in through the power of choice: focusing on organic growth in combination with geographical expansion and acquisitions to meet our ultimate goal of becoming the world’s number one provider of high-value leads.
