We are seeking a proactive and highly organised Office Coordinator to support the smooth day-to-day running of the offices at our Farnborough facilities. This role is ideal for an individual who enjoys a varied workload, has excellent administrative and communication skills, and thrives in a fast-paced professional environment.
The successful candidate will report to the Office manager and act as a key point of contact for colleagues, visitors, and external suppliers while providing administrative and operational support across the business.
Key Responsibilities
- Coordinate day-to-day office operations to ensure an efficient and professional working environment.
- Manage office supplies, equipment, facilities, and supplier relationships.
- Provide administrative support including document preparation, data entry, filing, and record management.
- Coordinate meetings, travel arrangements, events, and diary management as required.
- Act as the first point of contact for visitors, incoming calls, and general enquiries.
- Assist with invoice processing, purchase orders, expense administration, and general office budgets where required.
- Provide support to wider business teams with ad hoc projects and administrative tasks.
- Occasional travel to support activities at our London Mayfair office
Requirements
- Previous experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills with a professional and customer-focused approach.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Highly organised, proactive, and capable of working independently as well as part of a team.
Equal Opportunities Statement
Flexjet is an equal opportunities employer. We are committed to fostering an inclusive and diverse workplace where everyone is treated with respect and fairness.
We do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, in accordance with the Equality Act 2010.
We welcome applications from all qualified candidates and are committed to ensuring our recruitment process is accessible. If you require any reasonable adjustments, please let us know.
Skills Required
- Previous experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role
- Excellent organisational skills and ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills
- Professional and customer-focused approach
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Ability to work independently and as part of a team
Flexjet Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Flexjet and has not been reviewed or approved by Flexjet.
-
Retirement Support — Retirement benefits include a dollar-for-dollar 401(k) match up to 6%, with pilots eligible for added company retirement contributions and a deferred compensation program that begins after year three. Feedback suggests these features lift total retirement value beyond base pay for pilots and certified technicians.
-
Wellbeing & Lifestyle Benefits — Pilot work rules emphasize home basing across 115+ domiciles, company-paid positioning on scheduled days, no reserve or calls on days off, and the ability to keep hotel and airline points. A high per diem and company-paid training further support day-to-day quality of life.
-
Pay Growth & Progression — Pay is considered to have improved for pilots in 2024+, with first-year totals rising and base pay viewed as good relative to some Part 135 operators. Feedback suggests several non-flying roles track at industry standard or slightly above, aligning with local market medians.
Flexjet Insights
What We Do
Flexjet first entered the fractional jet ownership market in 1995. Flexjet offers fractional jet ownership and leasing. Flexjet’s fractional aircraft program is the first in the world to be recognized as achieving the Air Charter Safety Foundation’s Industry Audit Standard, is the first and only company to be honored with 21 FAA Diamond Awards for Excellence, upholds an ARG/US Platinum Safety Rating and is IS-BAO compliant at Level 2. Flexjet’s fractional program fields an exclusive array of business aircraft—some of the youngest in the fractional jet industry, with an average age of approximately six years. In 2015, Flexjet introduced Red Label by Flexjet, which features the youngest fleet in the industry, flight crews dedicated to a single aircraft and the LXi Cabin Collection of interiors. To date there are more than 40 different interior designs across its fleet, which includes the Embraer Phenom 300, Challenger 350, the Embraer Legacy 450 and Praetor 500, Global Express, the Gulfstream G450, G500, G650 and G700, and the Aerion AS2 supersonic business jets. Flexjet is a member of the Directional Aviation family of companies. For more details on innovative programs and flexible offerings, visit www.flexjet.com or follow us on Twitter @Flexjet and on Instagram @FlexjetLLC.
