Office Coordinator

F3 Technologies, Inc. is a leading field service technology company specializing in payment technology installations and support. We serve partners across the nation, delivering exceptional service through our dedicated team of professionals. Guided by The F3 Standard, we Focus on People, Foster Belonging, and Move Forward Together.

  POSITION SUMMARY

The Office Manager will oversee daily administrative operations for the Michigan headquarters while supporting leadership, employees, vendors, and visitors. This individual will play a critical role in creating an organized, efficient, and professional workplace environment that supports F3’s rapid growth.

The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment.

  ESSENTIAL DUTIES & RESPONSIBILITIES

Office Operations & Administration

• Manage daily office operations and maintain a professional, welcoming headquarters environment
• Coordinate office supplies, equipment, vendors, and facility needs
• Track office, kitchen, and operational supplies and equipment, maintaining appropriate inventory levels and coordinating purchasing as needed
• Assist with tracking company issued equipment, keys, access cards, devices, and other company property
• Support onboarding and offboarding logistics for employees
• Manage incoming calls, mail, deliveries, and visitor coordination
• Maintain office organization, filing systems, and company records
• Manage and oversee company expense processes, ensuring timely and accurate submission, approval, reconciliation, and tracking of all employee and operational expenses

Executive & Team Support

• Assist leadership team with scheduling, travel coordination, meeting preparation, and administrative support
• Coordinate internal meetings, company events, and team activities
• Support communication between departments and field teams
• Maintain administrative trackers, spreadsheets, reports, and other operational documentation as requested by leadership
• Operate within a cloud-first environment utilizing Apple/Mac devices and Google Workspace, including Gmail, Calendar, Docs, Sheets, Drive, and Meet

Facilities & Vendor Coordination

• Serve as the primary point of contact for building management, contractors, and service providers
• Help oversee office maintenance, workspace setup, and operational readiness
• Coordinate with IT and operations teams to ensure headquarters functionality
• Maintain vendor contact information, contracts, service schedules, invoices, COIs, W-9s, and other vendor documentation as applicable
• Track recurring facility maintenance, inspections, cleaning, repairs, service appointments, and other facility-related requirements
• Assist with workplace safety and emergency readiness, including emergency information, first-aid supplies, workplace postings, and related materials

HR & Operational Support

• Assist with employee documentation, timekeeping, expenses and internal processes
• Help maintain company policies, procedures, and office standards
• Support recruiting coordination and candidate scheduling as needed
• Assist with technician scheduling, dispatch coordination, schedule changes, travel logistics, and communication between field technicians and internal team. 
• Assist Finance with QuickBooks administrative functions, transaction and account reconciliation, invoice documentation, vendor payment coordination, and maintenance of accurate financial records
• Handle confidential employee, financial, customer, and company information with a high level of discretion and professionalism
• Support leadership and the Operations, HR, and Finance teams with administrative and operational projects as assigned

  QUALIFICATIONS

Required:

• 2+ years of office coordination, administrative, operations, or executive support experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and solve problems proactively
• Proficiency in Google Suite and Google Workspace
• Experience supporting fast-paced or growing organizations preferred
• Professional demeanor with strong interpersonal skills

Preferred:

• Experience supporting a technology, field services, logistics, or operations-driven company
• Familiarity with vendor management and office build-outs
• HR coordination or bookkeeping experience is a plus

  WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• This is on site at our company headquarters in Lapeer, Michigan
• Standard business hours with flexibility for operational needs, including occasional weekend oversight
• Must possess a valid driver's license and have reliable transportation
• Ability to sit or stand for extended periods while working at a computer
• Must be able to lift up to 30 pounds
• Frequent use of Slack, video conferencing, and other virtual collaboration tools

• Unlimited PTO
• Health, dental, vision, short term disability and life insurance (after 90 days)
• 401(k) with employer match
• Paid holidays and parental leave
• Company-provided technology

• Growth opportunities within a rapidly expanding company
• A supportive team culture built on real values, not just words on a wall
• Responsive leadership that listens and invests in your development
• Training, mentorship, and the tools you need to succeed from day one