Office Assistant

SUMMARY

The Office Assistant provides general administrative support within a fast-paced aerospace manufacturing environment. This entry-level role is ideal for someone organized, dependable, and eager to learn, with a basic working knowledge of Microsoft Office tools. The Office Assistant will support internal teams with clerical tasks, document control, and communication to help ensure smooth daily operations across the office and production teams. No prior aerospace experience is required.

ESSENTIAL FUNCTIONS

• Provide general administrative support including data entry, document preparation, and filing
• Create, format, and maintain documents using Microsoft Word
• Manage email communication, calendars, and meeting coordination through Microsoft Outlook
• Maintain and update spreadsheets, logs, and tracking documents using Microsoft Excel
• Assist with document control, including organizing and maintaining production and quality records
• Support communication between office staff and shop floor personnel as needed
• Answer and direct phone calls and greet visitors in a professional manner
• Organize and maintain both digital and physical filing systems
• Assist with onboarding paperwork, timekeeping records, or basic reporting tasks as needed
• Ensure office supplies are stocked and organized
• Maintain a clean, organized, and professional workspace

KNOWLEDGE

• Basic proficiency in Microsoft Word, Outlook, and Excel
• Understanding of general office procedures and administrative practices
• Familiarity with document management and recordkeeping principles
• Basic understanding of workplace professionalism and communication standards

COMPETENCIES

• Strong organizational and time management skills
• High attention to detail and accuracy
• Clear and professional verbal and written communication skills
• Ability to follow instructions and complete tasks independently
• Willingness to learn and adapt in a manufacturing environment
• Positive attitude and strong work ethic
• Ability to manage multiple priorities in a fast-paced setting
• Ability to collaborate with both office staff and production personnel

EXPERIENCE AND EDUCATION

• High school diploma or equivalent required
• Previous office or administrative experience preferred but not required
• Experience in a manufacturing or industrial environment is a plus, but not required
• Familiarity with general office equipment (printers, scanners, copiers) preferred

WORKING CONDITIONS

• Primarily office-based within an aerospace manufacturing facility
• May require occasional interaction with shop floor personnel (exposure to noise, PPE requirements in certain areas)
• Primarily sedentary work with occasional lifting of office supplies (up to 20 lbs)
• Frequent use of a computer, phone, and other office equipment
• Standard business hours, with potential for overtime based on business needs

WORK AUTHORIZATION/SECURITY CLEARANCE

• U.S. Citizen or Permanent Resident
• If a Security Clearance is required:
  • Candidates "must/may need" to be able to obtain and maintain a DoD Security Clearance
  • Successful candidates must be able to secure Program Access approval