Location: Culver City, CA
Schedule: Monday – Friday | Full-Time
Pay Rate: $26.00 – $28.00 per hour
Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and engaging workplace.
Position OverviewWe are seeking a proactive, highly trainable, and detail-oriented Office Assistant to support our Culver City office, specifically within our SLS (Supported Living Services - SCIP) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable working across a variety of administrative systems and office functions.
The ideal candidate is not only organized and tech-savvy, but also brings a positive attitude and enjoys creating a welcoming, engaging environment for seniors, individuals, and staff who visit the office for daily support.
Requirements
Company Overview:
High school diploma or G.E.D. required
Associate’s degree (A.A.) preferred
2+ years of hands-on administrative experience preferred
Experience in Human Resources or Office Administration strongly preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Comfortable learning and working within multiple systems and databases
Key Skills- Strong attention to detail and accuracy
- Excellent organizational and multitasking abilities
- Ability to prioritize workflow effectively
- Strong interpersonal and communication skills
- Self-motivated, adaptable, and team-oriented
- Creative and enthusiastic in supporting office engagement initiatives
- Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
- Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
- Provide administrative and operational support.
- Provide direct support to our SLS (Supported Living Services) Director on special projects, audits, reliability checks, administrative duties, tasks related to our SLS program.
- Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
- Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
- Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
- Prepare and organize documents to conform to quality control standards, office procedures and system processes.
- Archive inactive records in accordance with the company’s document retention policies.
- Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
- Assist with special projects as needed by the company.
- Assist with electronic file organization and archiving on the server.
- Other duties and projects assigned.
- Ability to lift up to 25 pounds
- Ability to stand or walk for extended periods
- Competency-based and on-the-job training
- HIPAA training
- Ongoing professional development opportunities
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401k
- Employee assistance program
- Paid time off
- Sick time
- Holiday pay
- Employee discounts
Skills Required
- High school diploma or G.E.D.
- Associate's degree (A.A.) preferred
- 2+ years of hands-on administrative experience
- Experience in Human Resources or Office Administration
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Knowledge of office procedures and systems
What We Do
Institute for Applied Behavior Analysis is a mental health care company that provides autism and developmental disabilities solutions, offering services such as supported employment, community inclusion, and non-aversive behavior intervention.
