Office Assistant

Acro Commerce is looking for a part-time Office Assistant to assist our team A kind-hearted individual who loves organization, and we mean LOVES organization, no task is too small, or too large. You are a helper - always on the lookout for ways to help the office run more smoothly. Whether it's filling up coffee creamer, or changing a lightbulb, you are there. You are the caregiver who assists the doctors and nurses of the Acro Commerce Hospital. You enjoy and thrive within a high-pressure and time-sensitive role - positively approaching each unique day by busting out some proactive thinking.

You are the gatekeeper, the friendly face of the company. You are always ready and willing to lend a hand or help in any situation. Sometimes there are tasks that nobody wants to do but you are there willing and able to get things done without complaint. Not only that but you make it look effortless. Your perception and initiative skills are high allowing you to recognize needs and be on top of them before we even have to ask. You proactively get things started when you hear about anything that is happening in your domain. You endeavour to have all the answers or at least know where to start in finding them. Without you, we would fall apart.

As the successful candidate, here are some of the things you will be responsible for:

• Manage calendars and schedule appointments
• Answer and direct phone calls
• Greet visitors and maintain a welcoming reception area
• Prepare correspondence, reports, and presentations
• Maintain filing systems, both electronic and physical
• Order office supplies and manage inventory
• Process incoming and outgoing mail and courier shipments
• Provide general clerical support, such as photocopying, scanning, organizing repairs and maintenance for the office
• Maintain confidentiality of sensitive information
• Adapt to new responsibilities as the company and policies change

Some key skills you will need in this role:

• High school diploma or equivalent
• Previous clerical or administrative support experience is considered an asset 
• Excellent communication and relationship-building skills
• Accuracy, organization, problem-solving and detail orientation
• Ability to accept direction from multiple sources
• Excellent computer skills and experience with Google Workspace
• A pleasant and professional attitude
• Ability to type a minimum of 50 words per minute.
• All offers of employment with Acro Commerce are contingent upon the candidate having successfully completed a criminal background check.  ​​​​​​​

Here are some things we pride ourselves on being able to offer our staff:

Flex start times & Earned days off:  Do you prefer to start at 8:00? or 9:00? We'll work with you. Want every second Friday off? Well, we've got a program for that too!

Free stuff: If you work from our office HQ, located in Kelowna, we have the added extra of juice, pop, snacks and coffee; choose your pleasure and enjoy.

Slappies: Tougher to explain but once a month we get together and have a little ceremony, some food and a laugh - no altars or corporate chants involved

Fun day: We aim to have fun every day; however, every year for a day we cram a bunch of fun on ourselves. Weee!

SPARC Events: Sometimes we have a virtual happy hour, team building events, (less corny than it sounds), competitions, or just a plain little reward for no reason. It’s a little spark in our usually normal days. Warning, we make you wear costumes. Often. 

Culture: We’re a certain type of people. We’re all a little different and unique in our own way but we seem to work well together. No one’s perfect and we embrace that. We take our work seriously, but we don’t take ourselves too seriously. Check out our site to get to know us! Feel free to dissect what and how we do what we do.

All careers come with a 30-day no-questions-asked money-back guarantee. If you are in any way unsatisfied with your career, we will return you to the workforce at absolutely NO COST to you (minus shipping and handling).