office assistant

The Remote Office Assistant handles the everyday tasks that keep a virtual office organized and running. You’ll support the team with communications, record-keeping, and routine administrative duties, serving as a dependable, friendly point of contact. This is a strong entry point for someone building an administrative career.

Key responsibilities

• Answer and route incoming emails, calls, and messages, and respond to general inquiries professionally
• Maintain schedules, calendars, and meeting reminders for team members
• Prepare and format documents, spreadsheets, and basic reports
• Enter and update information in internal systems and tracking sheets
• Organize digital files and keep shared folders accurate and easy to navigate
• Coordinate meetings, take notes, and distribute follow-up items
• Support onboarding by sending welcome materials and collecting required documents
• Order and track office-related supplies, subscriptions, and equipment for team members as needed
• Assist with mailing, scanning, and document processing
• Help with light research and special projects as assigned
• Keep supervisors updated on task progress and flag issues early

Required qualifications

• High school diploma or equivalent
• 6+ months of office, administrative, or customer service experience
• Proficiency with Microsoft 365 or Google Workspace
• Clear written and verbal communication
• Strong organization, attention to detail, and time management
• Ability to learn new tools quickly and work with minimal supervision

Preferred qualifications

• Prior remote work experience
• Experience with Slack, Zoom, or similar collaboration tools
• Associate degree or coursework in business administration

Work environment and requirements

• Reliable computer, high-speed internet, and a quiet workspace
• Availability during standard business hours
• Discretion with confidential company and employee information

Success measures
Timely and accurate completion of tasks, responsiveness to team requests, and consistently organized records.