Reel Fathers Rights APC

Office Assistant

Posted 3 Days Ago

Be an Early Applicant

Irvine, CA, USA

In-Office

Entry level

Professional Services

The Role

Greet visitors and direct inquiries, manage office supplies and equipment maintenance, handle mail and packages, maintain reception and common area tidiness, use office software to manage appointments and records, and support general administrative tasks for a fast-growing family law firm.

Summary Generated by Built In

Job Description

Join the fastest-growing family law firm in California, where we pride ourselves not only on providing great service to fathers in need, but also on our commitment to our employees' professional and personal growth. Our firm is renowned for its vibrant culture, dedication to work-life balance, and a supportive environment that fosters career advancement and personal development.

We are excited to offer:

Great Pay: Competitive salary with performance bonus opportunities
401(k) Match: Generous matching to help secure your future.
Unlimited Vacation Policy: We believe in work-life balance and trust our team to manage their time off in a way that benefits them the most.
Opportunities for Advancement: Our rapid growth means ample opportunities for you to grow professionally and take on new challenges.
Full Benefits: Comprehensive health, dental, and vision plans to meet all your needs.
Great Culture: Be part of a team where your contributions are valued, and your wellbeing is paramount.

Responsibilities:

Serve as a liaison and primary point of contact between visitors and RFR staff and the public in relation to, but not limited to the following:

Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries
Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products
Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs
Utilize office software and technology for tasks such as managing appointments, maintaining records, and handling emails
Assure that the reception area, conference rooms, and kitchen area are kept neat and tidy at all times
Mail and Packages: Sort, scan, and distribute incoming mail, packages, and deliveries promptly

Skills:

Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Excellent organizational skills and attention to detail
Strong analytical and problem-solving skills
Exceptional writing and presentation skills

Qualifications:

Bilingual English/Spanish preferred.
Previous experience in a receptionist or administrative role, preferably in a legal setting

Schedule:

This is a full-time, hourly role. In office hours are Monday through Friday, 8:00 a.m. to 4:30pm.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times

Reel Fathers Rights APC is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability or any other characteristic protected by law.