Our client, a manufacturing facility in Canonsburg, PA, is seeking an Office Assistant to support its growing facility.
The Office Assistant manages the daily administrative functions and supports our accounting operations. This role requires a professional individual capable of balancing clerical tasks with accounting duties, including Accounts Payable (A/P), Accounts Receivable (A/R), and preliminary payroll processing while working in a fast-paced environment. This role requires strong communication skills, and a high level of confidentiality regarding sensitive organizational data.
This is a fully onsite role.
Essential Responsibilities:
- Manage general office tasks including answering phones, filing, scanning, copying, ordering office supplies and running small errands
- Input vendor invoices and credits into QuickBooks Desktop using appropriate general ledger (G/L) codes
- Verify invoice pricing accuracy against quotes, packing lists, and purchase orders Reconcile time-and-material invoices against work orders to verify accuracy of billing Work with vendors to resolve billing discrepancies
- Assist with credit card reconciliations
- Enter outgoing payment information on positive pay spreadsheets
- Complete and process credit applications, tax-exempt documentation, and W-9 forms to establish new vendor accounts.
- Prepare, issue, and track customer A/R invoices to ensure accurate financial reporting.
- Monitor and post incoming payments
- Process weekly payroll data for hourly staff and submit to management for final approval.
- Investigate and resolve minor payroll discrepancies in compliance with company policies.
- Maintain data on various spreadsheets.
- Travel to other local Pittsburgh facility locations as needed to support administrative operations up to 25% of the time.
Education and Experience Requirements:
- Minimum of 2 years’ experience in an accounts payable/receivable or administrative role required, with preference to past accounts payable/receivable experience.
- Experience with QuickBooks Desktop and Microsoft Excel highly preferred.
- Familiarity with Microsoft 365, Google Drive, Google Sheets, and Google Docs highly preferred.
- Past experience making general ledger entries highly preferred.
- Past experience supporting payroll processing highly preferred.
- Past administrative experience in a manufacturing or similar environment highly preferred.
Skills Required
- Minimum 2 years' experience in accounts payable/receivable or administrative role
- Experience with QuickBooks Desktop
- Proficiency with Microsoft Excel
- Familiarity with Microsoft 365
- Familiarity with Google Drive, Google Sheets, and Google Docs
- Experience making general ledger entries
- Experience supporting payroll processing
- Past administrative experience in a manufacturing or similar environment
- Strong communication skills
- Maintain confidentiality with sensitive organizational data
- Ability to work fully onsite in Canonsburg, PA and travel locally up to 25%
What We Do
At Compass, we drive organizational performance with proven HR consulting and business solutions that are as unique as the clients we serve. Our clients range from start-up organizations to Fortune 500 corporations in industries as diverse as health care, manufacturing, professional sports, technology, and more. We also offer an array of outsourced HR solutions to our clients. Our HR project solutions encompass all aspects of the employee life cycle. In addition, we partner with clients on other initiatives, such as defining business strategy, setting goal metrics, and developing customer excellence. Our mission is to create work environments where people thrive — all people. We believe embracing, celebrating, and advocating for a diverse and inclusive culture is the right thing to do and essential to all organizations. We champion conversations around diversity, equity, accessibility, and inclusion in all aspects of the employee experience. Our passion is ensuring practices create a culture of dignity and respect.
Why Work With Us
Everywhere you turn at Compass, you meet professionals with incredible experience—people who share an unrelenting commitment to maximizing performance. And each one is always eager to share the knowledge and skills attained over storied careers. We’re driven to deliver real impact for our clients, and we’re just as passionate about driving success
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