Student Association – Geneseo Student Government
Office Assistant
Join the Student Association of SUNY Geneseo!
The Student Association (SA) is the Undergraduate Student Government serviced to enhance the undergraduate student experience. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs. SA is comprised of standing and special committees that serve as advocacy and programming bodies. Further, SA amplifies and represents the student voice through recommendations to the Geneseo administration.
OUR MISSION: The SUNY Geneseo Student Association is a platform organization specifically purposed for the advancement and development of undergraduate student life. The Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership.
OUR VALUES: The Student Association of SUNY Geneseo prides itself on a simple and engaging set of values
· Education
· Diversity
· Enthusiasm
· Leadership
· Transparency
· Teamwork
· Service
· Civic Responsibility
· FUN
PURPOSE
The Office Assistant is responsible for providing administrative, operational, and customer service support for the Student Association Office. This position serves as one of the first points of contact for students, faculty, staff, and campus visitors and helps ensure the efficient daily operation of the office. The Office Assistant supports office administration, recordkeeping, event preparation, and general customer service while maintaining a professional and welcoming environment.
ESSENTIAL FUNCTIONS
Provides exceptional customer service to students, faculty, staff, and visitors in person, by phone, and through email
Answers general questions regarding Student Association programs, services, policies, and procedures.
Maintains a professional, organized, and welcoming office environment
Performs clerical duties including filing, scanning, copying, data entry, and document preparation.
Assists with maintaining office records, forms, and administrative documentation
Assists with meeting preparation, including scheduling, room reservations, agenda materials, and note-taking as needed
Monitors and replenishes office supplies as needed.
Assists with office opening and closing procedures
Supports Student Association events, programs, meetings, and special projects
Provides administrative support to professional staff and student leaders
Maintains confidentiality of sensitive organizational, financial, and personnel information
Assists with scheduling, calendars, and general office coordination
Operates standard office equipment, including but not limited to computers, printers, scanners, and copiers
Performs a wide range of administrative and operational tasks as assigned
Other duties may be assigned to support departmental and organizational goals
SKILLS AND COMPETENCIES
Excellent communication and interpersonal skills
Outstanding customer service orientation
Strong organizational and time management skills
Attention to detail and accuracy
Ability to prioritize multiple responsibilities
Problem-solving and critical thinking skills
Professionalism and dependability
Ability to work independently and collaboratively
Proficiency with Microsoft Office and Google Workspace applications
EDUCATION AND EXPERIENCE
Previous office, customer service, administrative, or leadership experience preferred.
An equivalent combination of education, experience, and involvement will be considered.
PHYSICAL REQUIREMENTS
Extensive computer use
Prolonged sitting, standing, bending, and movement throughout the workday
Ability to lift up to 25 pounds occasionally
Ability to operate standard office equipment
SCOPE AND DIRECTION
Reports to: Director of Programs, Personnel & Finance
Direct Reports: This position has no direct reports
FLSA Status: Part-Time – 10 Month Employee
Rate of Pay: $17 - $19 per hour
BENEFITS PACKAGE
Career growth opportunities
My Better Benefits discount services
In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status, or status as a member of any other protected group or activity.
Skills Required
- Excellent communication and interpersonal skills
- Outstanding customer service orientation
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to prioritize multiple responsibilities
- Problem-solving and critical thinking skills
- Professionalism and dependability
- Ability to work independently and collaboratively
- Proficiency with Microsoft Office and Google Workspace applications
- Previous office, customer service, administrative, or leadership experience
- Maintain confidentiality of sensitive organizational, financial, and personnel information
- Ability to lift up to 25 pounds occasionally
- Ability to operate standard office equipment (printers, scanners, copiers)
What We Do
Campus Auxiliary Services (CAS) is a nonprofit organization dedicated to serving the SUNY Geneseo campus. Its mission is to provide essential, high-quality nonacademic services—including award-winning dining, catering, bookstore, laundry, and vending—that positively impact campus life. By managing these critical auxiliary functions, CAS ensures that students and staff can focus on their academic goals and community engagement.
