Office Assistant III

Description

Deadline: July 1, 2026

Salary: $19.27 to $21.38, Grade 3

Job Summary:   Under the supervision of the Treasurer, performs general clerical and bookkeeping duties. Assist the public, answer telephones, collect and tabulate data, prepare original correspondence, reports, and maintain files.  

Job Duties:

1. Receive and refer telephone calls, assist members of the public, receive payments, complete and process various applications and documents, and other general clerical duties.
2. Responsible for assisting with the scanning and transferring of paper invoices and documents to digital format for online storage.
3. Collects money, issues receipts, balance and reconciles accounts, maintains, and disburses funds.
4. Maintain accurate records with respect to real estate and chattel properties, tax assessments and collections, and accounts receivable. 
5. Complete and process applications, requests, permits, and liquor licenses for Burleigh County.
6. Maintain stock of office supplies, equipment, and forms by ordering and receiving goods, issues goods to staff, and perform physical inventory.
7. Proficient in the use of the MS Office Suite of products, specifically Excel, Word, Outlook to complete the daily tasks associated with this position.
8. Assist in the development, implementation, and maintenance of office procedures for the department.
9. File, retrieve, interpret information, and prepare reports from records. Distribute reports to appropriate people.
10. Research issues with documents, applications and permits and provide follow-up as needed to retrieve missing information.
11. Perform other duties as required or assigned.

Requirements

Job Qualifications, Experience & Education:

1. Requires a high school diploma or GED certification; two (2) years of work experience performing a variety of office support, clerical, or secretarial work.   *Associate degree preferred.
2. Additional education may substitute for the work experience required on a year-for-year basis.
3. Requires knowledge of administrative processes, procedures, or methods, and attention to detail. Must have considerable knowledge, skill, and ability in duties similar in type and complexity to those performed at this position level.
4. Requires a high degree of written and verbal communications skills, dealing with the public and other employees.
5. Proficiency in the MS Office Suite of products, specifically; Excel and Word to efficiently perform the administrative tasks assigned to this position.
6. Ability to handle multiple duties and priorities under limited supervision.