Office Administrators

Responsibilities

Under the direct supervision of the Senior Business Manager of the Lincoln Tunnel, the selected candidate will be required to work independently in a variety of administrative duties, maintenance and operational duties. This position may be required to act in a lead or supervisory capacity to the other clerical staff in the Administration Unit at the LT and has extensive knowledge of functions, policies and regulations.  The selected candidate’s responsibilities include, but are not limited to:

• Serving as the administrator for the Petty Cash Custodian and Fund and Reconciliation, verifications, cashing and log Receipts for the Lincoln Tunnel.
  
• Sharing timekeeping duties for administration, operations and maintenance staff using PeopleSoft.
  
• Preparing and processing payment requests, services entries and purchase requisitions using SAP/VIM
  
• Running SAP reports, which includes updating LT monthly accruals.
  
• Additionally, the incumbent will be responsible for operations schedules using Endeavor.
  
• Assist for special duties and projects including year-end vacation carryover and sick incentive.
  
• Serving as the LT Principal Record Management Specialist.
  
• Other timekeeping duties include Administration and Management of LT staff work equipment & mail Logistics.
  
•  A more thorough description of this position will be discussed at the interview.  The selected candidate will be cross-trained in all other clerical functions.
  

 Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

• Applicants must hold a Specialist Level (C-18 or above)
  
• Applicants will be evaluated over a rolling 3-year period as of the closing date of this job posting.  Candidates must have 3 or fewer sick absence occasions and 11 or fewer sick days in 2 of the last 3 years.  Sick absence occasions/days related to IOD’s, hospitalization, and maternity leave are excluded.  All other absences are included.  Applicants with 4 or more sick occasions or 12 or more sick days in 2 of the last 3 years are not eligible for further considerations for this opportunity.
  
• Applicants must meet all performance and attendance standards and have completed all probationary periods. 
  

Desired

• Ideal candidates will present the following profile:
  
• Demonstrated fluid proficiency in SAP and PeopleSoft, including inputting and reporting.
  
• Demonstrated knowledge in ScheduleSoft.
  
• Demonstrated ability to interact effectively with staff at all levels within and outside the organization.
  
• Excellent written, oral, and interpersonal skills
  
• Demonstrated knowledge of Microsoft Excel, Word and Outlook
  
• Demonstrated ability to work independently, organize and plan workload to accomplish tasks within deadlines, being proactive and using sound judgment.
  
• Demonstrated ability to prioritize and handle multiple assignments and deliver them accurately and on a timely basis with minimal supervision
  
• Thorough and comprehensive knowledge of organizational structure, administrative policies and procedures as they relate to staff and administrative functions