Office Administrator

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

The role is key to ensuring smooth operations within the local Baxter office. You will provide essential administrative support to the team, act as the primary point of contact for Sales and other functions, and oversee day-to-day office management. Working closely with the Sales team, you’ll help coordinate customer-related events and activities, while also managing office documentation, organizing meetings, arranging travel, and maintaining office supplies. This position is perfect for someone who enjoys being at the center of operations, thrives on collaboration, and takes pride in creating an efficient and welcoming office environment.

Key Responsibilities

We are looking for a proactive and detail-oriented Office Administrator to ensure smooth daily operations and support various administrative functions. Your responsibilities will include:

• Front Desk & Communication: Managing incoming calls, correspondence, and courier services.
• Office Operations: Coordinating office rentals, liaising with the landlord, and overseeing office maintenance and supplies.
• Travel & Logistics: Booking business travel and managing related documentation.
• Fleet & Car Policy Management: Coordinating vehicle maintenance, insurance claims, and compliance with company car policies.
• Vendor & Contract Management: Maintaining records of local supplier contracts and supporting invoice processing and reconciliation.
• Document & Asset Management: Handling document archiving, scanning, and fixed asset inventory and transfers.
• Finance Support: Registering invoices, managing expense reports, and collaborating with the finance team for month-end closing.
• Health & Safety: Supporting occupational safety, fire safety compliance, and coordinating with external providers.
• General Office Support: Organizing meetings, assisting with translations, and supporting internal teams with administrative tasks.

REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. List knowledge, skills, and/or abilities required:

What we’re looking for:

• Strong English communication skills – both written and spoken.
• 2–3 years of experience in an administrative or office support role.
• Curious and self-driven learner who quickly adapts to new processes and systems.
• People-oriented and collaborative, with excellent interpersonal skills and a service-first mindset.
• Proficient in MS Office and comfortable with digital tools.
• Exceptional time management and organizational abilities.
• Detail-focused problem solver who spots issues before they arise.
• Proactive and resourceful, always ready to take initiative.
• Independent and accurate, able to work with minimal supervision while maintaining precision.

What are some of the benefits of working at Baxter?

• Competitive total compensation package

• Professional development opportunities

• High importance placed on work life balance

• Dedication to growing and developing an inclusive and diverse workforce

• Bax Flex - hybrid model (3 days from the office).

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.