Office Administrator

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

• Create ad hoc reporting as needed to support strategic objectives as well as running scheduled weekly and monthly reports for multiple departments.
• Report absenteeism, Contingent Time Detail, Worker’s Comp offset, EHS Monthly Labor Hours, Monthly Direct Labor Accrual Report for Finance, Monthly payroll/attendance adjustments and payroll critical metrics, and others.
• Orientation preparation and scheduling, process new hire I-9s.
• Complete weekly payroll on Monday mornings (hours worked, short term disability, FMLA); Review and approve Excessive hours payroll reports on Tuesdays; Monthly and Weekly payroll related Auditing.
• Process On-Demand payments in Workday, one-time payments & historical corrections, payroll, and attendance adjustments.
• Submit earned PTO hours for terminated employees to HRCentral; Kronos profile changes of internal movements—shift and updating reserved PTO hours.
• Assist employees with self-service/Workday systems.
• Reception duties including greeting visitors and providing basic site security.
• Organizing meetings at the Houston site, including booking travel, accommodations, and lunches/dinners for inbound and outbound employees.
• Arranging vendor services as required.
• Assisting the operation with mailing services.
• Maintaining the office condition in conjunction with property management.
• Acting as a liaison between the Houston operation and IT support as needed.
• Assisting CAM processes as needed, including uploading CAMs, data entry in the portal, and recycling.
• Answering phone calls, voicemails, and emails into the business as required.
• Assisting with other operational tasks as business volume requires.
• Assisting with the shipping of products via the company’s Mail to Patient program as needed.
• Assisting management with records retrieval and distribution duties.
• Engaging with courier and carrier services regarding product logistics.
• Demonstrate empathy and decrease customer tension.
• Promote the value of Bardy Diagnostics cardiac monitoring to decrease cancellations or early discharges.
• Must communicate in a professional, empathetic, and diplomatic manner with good voice quality, dictation, and articulation.
• Identify, document, and escalate potential patient or customer complaints per standard operating procedures.
• Other duties as assigned.

• Proficiency in digital literacy (Microsoft Word, Excel and Outlook) is required.
• Minimum two-year associate's degree is required with a four-year degree preferred.
• 3+ years of payroll, Workday, and Kronos system experience preferred.
• Excellent multitasking and organization skills.
• Excellent verbal and written communication skills.
• Excellent customer service skills when interacting with all internal and external clients.
• Bilingual is a plus.
• Patience, professionalism, excellent phone etiquette.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all our employees, and we strive to be more transparent with our pay practices. To that end, this position has a base hourly range of $64,000 - $88,000. The above range represents the expected hourly range for this position. The actual hourly rate may vary based upon several factors including, but not limited to, relevant skills/experience, time in the role, business line, and geographic/office location.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.