Base Contracting is looking for an organised and proactive Administrator Officer to support our fleet operations and wider business administration functions.
This is a varied role where you'll work closely with our Fleet Manager, helping keep our fleet compliant, maintained, and running efficiently while also supporting payroll, PPE management, and general office administration.
Ideally this is a full-time role however we also welcome applications from suitable candidates who prefer less than full-time, for example to fit around school hours.
Key Responsibilities- Manage fleet compliance records including WOFs, COFs, registrations, and RUCs.
- Coordinate fleet and plant servicing, repairs, and maintenance schedules.
- Support fleet systems including NAVMAN, Gearbox, and Connecteam.
- Assist with payroll administration, timesheet reviews, and employee documentation.
- Manage PPE stock, ordering, distribution, and record keeping.
- Support procurement, insurance claims, supplier coordination, and hire plant administration.
- Assist with general office administration, staff communications, training coordination, and company events.
- Highly organised with excellent attention to detail.
- Strong administrative and time management skills.
- Confident using Microsoft Office and digital systems.
- Excellent communication and relationship-building skills.
- Able to manage multiple priorities in a fast-paced environment.
- Positive, team-focused, and willing to learn new systems and processes.
- Diverse role with plenty of variety.
- Supportive and collaborative team.
- Opportunity to develop skills across fleet, payroll, procurement, and business support.
- Be part of a growing and successful business.
Skills Required
- Highly organised with excellent attention to detail
- Strong administrative and time management skills
- Confidence using Microsoft Office and digital systems
- Excellent communication and relationship-building skills
- Ability to manage multiple priorities in a fast-paced environment
- Positive, team-focused attitude and willingness to learn new systems and processes
What We Do
Trojan Holdings is a New Zealand family-owned company based in Queenstown, with investments and operations spanning tourism, transport, and property. Its businesses emphasize service excellence, safety, diverse products, and innovation, while providing experiences that showcase New Zealand’s environment. The group operates across Queenstown, Auckland, and Taupō, serving tourism and transport customers and supporting substantial seasonal employment through businesses such as NZSki.
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