SUMMARY OF POSITION AND RESPONSIBILITY:
The Office Administrator at Allied Interior Solutions is the first point of contact, for clients and visitors as they walk in the door. They will be responsible for coordinating daily office operations, shipping logistics, sales and accounting support. The candidate is proactive, dependable, customer-service oriented, and comfortable managing a variety of operational and administrative responsibilities while maintaining confidentiality and efficiency.
Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
- Manage office supplies, breakroom inventory, and general office organization
- Provide administrative and accounting support, including expense reports, documentation, and recordkeeping
- Prepare reports, maintain logs, and support internal meetings
- Coordinate UPS/FedEx shipments, sample fulfillment, and shipping documentation
- Answer incoming calls and route inquiries to the appropriate departments
- Coordinate catering, meetings, and company events
- Maintain sample inventory and assist with inventory tracking and restocking
- Support project coordination, document organization, and material shipments
- Communicate with vendors and assist with operational support tasks as needed.
QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING):
- Strong organizational, multitasking, and communication skills
- Professional and customer-service-oriented demeanor
- Strong attention to detail and ability to meet deadlines
- Proficiency in Microsoft Office, Outlook, Excel, and Google Sheets
- Ability to maintain confidentiality and professionalism
- Administrative, logistics, inventory, or accounting support experience preferred
Required Education:
Preferred Education
Required Experience:
Preferred Experience:
Experience with shipping coordination and inventory management
Familiarity with expense reporting and accounting support
Experience in construction, manufacturing, cabinetry, or related industries is a plus
ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS:
Knowledge:
Skills:
Abilities:
Work Environment:
This position supports a fast-paced office environment requiring strong communication, organization, and collaboration across multiple departments.
Physical Demands:
Sitting
Walking out to the production floor where it may be hot depending on the season of the year.
Occasional lifting up to 20 lbs.
Travel Required:
No travel required
About Allied Interior Solutions:
Allied Interior Solutions (a division of Allied Stone, Inc.) is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions.
Based in Desoto, Texas, all AIS cabinet products are 100% manufactured in the U.S.A. Using state-of-the-art and real-time cloud-based equipment, provides the highest efficiency to complete your order with shorter lead times. With a team of trendsetting designers, skilled craftsman, and cutting-edge technology, we create a seamless client experience that results in unrivaled finished spaces.
Allied Interior Solutions Offers
- Competitive salaries and comprehensive benefits
- On-going learning opportunities within a diverse, inclusive, and rewarding work environment
- Allied Stone is an Equal Employment Opportunity Employer
Affirmative Action/EEO Statement:
Allied Interior Solutions. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.
Other Duties:
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
Skills Required
- Strong organizational, multitasking, and communication skills
- Professional and customer-service-oriented demeanor
- Strong attention to detail and ability to meet deadlines
- Proficiency in Microsoft Office, Outlook, Excel, and Google Sheets
- Ability to maintain confidentiality and professionalism
- Administrative, logistics, inventory, or accounting support experience
- Experience with shipping coordination and inventory management
- Familiarity with expense reporting and accounting support
- Experience in construction, manufacturing, cabinetry, or related industries
What We Do
As a trusted industry leader over the last 25 years, The Allied Interiors Group of Companies offers a diverse line-up of stone surfaces, cabinetry products, and installation services to our multi-family, single-family residential, architectural, and designer trade clients. With seven manufacturing facilities across Texas and Oklahoma utilizing state-of-the-art custom CNC machines, we provide scalability, specialty, and redundancy to meet all production demands. Attention Candidates: Due to the many scamming activities out there, please know that Allied Stone and our affiliates (Square Cabinetry and Allied Interior Solutions) do not make offers of employment without a formal interview process that would include a phone screen, in-person interview, or a combination of both. We do not make offers of employment through email alone and we never ask candidates to supply their banking information or send checks to cover equipment fees through email. If you receive any type of communication, please confirm the exact spelling of our domains which are @alliedstoneinc.com, @alliedinteriorsgroup.com, @squarecabinets.com, @alliedinteriorsolutions.com, or @alliedgallery.com.
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