The Office Administrator will be responsible for performing research, gathering data/information, and preparing reports for use by the one or more of the regional staff. They will be responsible for performing a broad range of administrative, technical, and clerical duties. Duties generally consist of moderately to complex, non-routine projects, which require use of independent judgment and initiative.
Responsibilities- Provide daily administrative duties to the Project Management staff including: purchase orders, change order, financial reports, safety documentation, filing, preliminary notices, lien releases, billing, collections, and project set-up.
- Perform daily and weekly time-keeping duties for the field personnel.
- Assist the operations of corporate Accounts Payable/Receivable, Credit and Collections, Payroll, and the support staff. Ensures that all Company activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.
- Researches, reviews, and audits information and data to determine the best action to resolve problem/situation. Provides guidance and assistance and direction to others in identifying and resolving problems.
- Completes special projects, performing research, analysis, and data collection. Compiles statistics, data, and other supporting documentation and information necessary to complete reports and projects.
- Develops, installs and monitors procedures and controls to ensure a smooth operation and to meet the Company’s goals and objectives. Evaluates the results of overall operations regularly and systematically and reports results to the Regional Manager.
- Obtains and/or maintains city business licenses, licenses for all states including setting up accounts such as unemployment accounts, as needed.
- Manages the Company’s credit cards, and obtaining hotel accommodations for management and field personnel. This includes ordering rental cars for management who travel; monitoring and tracking all credit cards; setting up hotels for management and field personnel on projects.
- Monitors office attendance and time off requests.
- Plans and coordinates Company events such as company picnic, Holiday Party, retirement parties, Foreman dinners, etc.
- Represents the Company at various industry events.
- Minimum of 5+ years of experience as an Office Assistant/Administrator reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Knowledge of accounts payable/receivable, credit and collections, and payroll and experience supervising employees
- Exceptional interpersonal skills
- Friendly and professional demeanor
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- This is largely a sedentary role; however, this role may require the ability to lift files, open filing cabinets and bend or stand to complete other administrative functions.
- This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, etc.
Bergelectric is proud to offer a comprehensive benefits package, including medical, dental, vision, and a 401k retirement plan with employer matching.
EEO StatementThe information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Supervisor or their designee.
Bergelectric is a Federal government contractor and subject to the requirements of the Office of Federal Contract Compliance Programs (OFCCP). We have listed the affirmative action laws that we are governed by and their implementing regulations for your easy reference:
- The Vietnam Era Veterans Readjustment Assistant Act of 1974, as amended (41 C.F.R. 60-300)
- Section 503 of the Rehabilitation Act of 1973, as amended (41 C.F.R. 60-741)
Skills Required
- Minimum of 5+ years of experience as an Office Assistant or Office Administrator reporting directly to senior management
- Advanced Microsoft Office skills and ability to learn firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management, and problem-solving skills with excellent multitasking abilities
- Knowledge of accounts payable and receivable, credit and collections, and payroll
- Experience supervising employees
- Exceptional interpersonal skills
- Friendly and professional demeanor
What We Do
Bergelectric Corporation is a national electrical contractor established in 1946, providing electrical contracting and related building-consulting services across the United States. The company delivers commercial and industrial electrical installations, design-build and design-assist work, low-voltage systems, fire alarms, security, telecommunications, BIM, and prefabrication. Its projects span healthcare, biotech, education, government, hospitality, entertainment, renewable energy, retail, and other major facilities nationwide for clients.
