About Analog Devices
Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.com and on LinkedIn and X.
Office Administrator (f/m/d)
Location: Hamburg
Department: Administration / Office Management
Contract: FT / could be limited to two years
About the Position
As an Office Administrator (m/f/d), you will take on a central role in day‑to‑day operations. You ensure smooth processes in office management, support organizational and administrative workflows, and act as the first point of contact for both internal and external stakeholders.
Your Responsibilities
Reception & Front Office
- Professional management of the reception area as well as welcoming guests, service providers, and applicants
- Badge management for internal and external personnel.
- Switchboard duties: receiving, forwarding, and handling incoming calls.
- Managing external visitor access as well as organizing meetings and conference rooms.
General Administration & Office Management
- Incoming and outgoing mail, plus internal distribution of documents (Accounting, HR, Management).
- Ordering and managing office supplies and consumables.
- Maintaining filing systems, contract folders, and digital document archives.
- Supporting general administrative tasks and process documentation.
Support in Pre‑Procurement / Purchase Preparation
- Recording and preparing all data required for purchase orders.
- Creating purchase requisitions (PRs) in internal systems.
- Supporting the purchasing department through preliminary checks (signatures, cost centers, budget approvals).
Support in Invoice & Document Flow
- Forwarding invoices to accounting and tracking pending items.
- Checking supplier confirmations, shipping documents, and basic documentation.
General Support
- Assisting with the organization of internal events, trainings, and meetings.
- Maintaining contact lists and organizational overviews.
Your Profile
- Completed commercial training, e.g., office clerk, office management assistant, or an equivalent qualification.
- (Market data indicates typical salaries in Hamburg of approx. €36,700/year, with ranges extending above €52,000 depending on experience.)
- Initial professional experience in office management, reception, or administrative support.
- Confident use of MS Office; experience with ERP systems is an advantage.
- Strong organizational skills, a structured working style, and a high level of service orientation.
- Fluent German and good English skills in word and writing.
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
Job Req Type: ExperiencedRequired Travel: Yes, 10% of the time
Shift Type: 1st Shift/Days
Skills Required
- Completed commercial training (office clerk, office management assistant, or equivalent)
- Initial professional experience in office management, reception, or administrative support
- Confident use of MS Office
- Experience with ERP systems
- Strong organizational skills, structured working style, high level of service orientation
- Fluent German and good English skills in writing and speaking
Analog Devices Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Analog Devices and has not been reviewed or approved by Analog Devices.
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Retirement Support — The 401(k) program is described as a standout feature, with company contribution up to 8% of base salary and immediate vesting. This structure strengthens long-term value even when cash compensation perceptions vary.
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Healthcare Strength — Health coverage is positioned as comprehensive, including medical, dental, and vision options along with disability and life insurance. Day-one eligibility and multiple plan choices add to perceived robustness.
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Leave & Time Off Breadth — Paid time off appears broad, with vacation ranging from roughly 17–25 days and increasing up to five weeks with tenure, alongside sick time and paid holidays. Parental leave and related time-off provisions further expand coverage.
Analog Devices Insights
What We Do
Analog Devices, Inc. (NASDAQ: ADI) operates at the center of the modern digital economy, converting real-world phenomena into actionable insight with its comprehensive suite of analog and mixed signal, power management, radio frequency (RF), and digital and sensor technologies. ADI serves 125,000 customers worldwide with more than 75,000 products in the industrial, communications, automotive, and consumer markets. ADI is headquartered in Wilmington, MA.
