Office Administrator

The Office Administrator is the first line of contact with scholar families.  He/she provides administrative support to the campus by answering phones, handling correspondence, maintaining databases, and other general office duties.

• Prepare, organize, and maintain reports, correspondence, forms, and spreadsheets
• Maintain organized filing systems for all school records (digital and paper).
• Maintain confidentiality and professionalism at all times.
• Maintain a start-up checklist to ensure the school begins fully prepared and stocked.
• Maintain an end-of-year checkout list in collaboration with OA2.
• Serve as the first point of contact for families, students, and visitors—answer phones, greet visitors, respond to inquiries, and direct individuals appropriately.
• Administer medications and basic first aid to students as needed; communicate with families about health concerns.
• Coordinate late pick-up processes with the principal.
• Manage all student records: specifically attendance, health records, immunization forms, and other required documentation.
• Support with creation and distribution of transcripts and record requests.
• Support with admissions/enrollment processes and required paperwork, including lotteries, waitlists, orientations, and compliance documents (e.g., free/reduced lunch applications).
• Manage school input into Skyward and other student information systems; ensure data accuracy for attendance and in/out actions.
• Support distribution and collection of annual forms, mailings, and emergency preparedness documentation.
• Coordinate arrangements for all field trip transportation, lunches, and payment paperwork 
• Help maintain office supplies, uniforms, shared technology, and office equipment (copiers, fax machines, postage machines).
• Support storage, accountability, and accessibility of school materials, furniture, and equipment (in collaboration with principal and DO).

Other Duties:

• Provide model for students of exemplary conduct
• Attend training and staff meetings

Skills/Attributes

• Must be in alignment with Milwaukee College Prep’s core beliefs and educational philosophy.
• Must exhibit joy, enthusiasm and positivity.
• Must have good computer skills, including:  email, word processing, spreadsheets, and database management. 
• Excellent interpersonal skills required to interact with others and contribute to a positive office atmosphere. 
• Good organizational skills necessary to ensure that files, folders, and schedules are in proper order so the office can run efficiently.
• Office Administrators frequently write memos and email when communicating with administrators, staff, scholars and parents/guardians. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Education

High School Diploma required, associate degree or higher is preferred.

Experience

Must have at least three years of experience and/or educational background sufficient to meet the wide range of responsibilities of the position. 

Must obtain Mandatory Child Abuse Reporting Certification annually prior to first day with scholars.