We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.
What You'll Be Doing
- Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
- Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
- Help maintain office safety, security, emergency procedures, and visitor protocols.
- Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
- Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
- Maintain office inventory, supply budget tracking, and vendor/service records.
- Manage mail, shipping, receiving, scanning, filing, and document organization.
- Coordinate with IT, HR, Finance, and Operations on site-related needs.
Office Operations:
Facilities & Vendor Coordination:
Administrative Support:
What You'll Need
- High school diploma or GED required; Associate's or Bachelor's degree preferred
- At least three years of office administration, office management, administrative support, or related experience.
- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- Active Florida Notary or ability to obtain within 90 days.
- Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation
- Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner)
- Ability to view a computer screen for prolonged periods, with or without reasonable accommodation
- Ability to communicate effectively in person, by phone, and via email
- Ability to occasionally stand, walk, bend, and reach within an office environment
- Ability to lift and/or move up to 10–15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation
- Ability to perform repetitive motions, such as typing or data entry
- Ability to maintain focus and attention while performing detailed tasks
Arbol participates in the E-Verify program to confirm employment eligibility.
Skills Required
- High school diploma or GED
- Associate's or Bachelor's degree
- At least three years of office administration, office management, or related experience
- Extensive knowledge of office management procedures
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with ability to meet deadlines
- Proficient with Microsoft Office Suite or related software
- Active Florida Notary or ability to obtain within 90 days
- Ability to use standard office equipment (phone, printer, scanner) and computers
- Ability to lift and/or move up to 10-15 pounds occasionally
What We Do
Arbol is an InsurTech platform for parametric protection products covering external risks such as unexpected weather. Arbol's proprietary pricing platform, powered by machine learning and an AI underwriter enables customers to customize a coverage program and get a quote with just a few easy clicks. Arbol uses tamper-proof climate data and blockchain technology to bring transparency and efficiency to the weather risk market. When the selected triggers in a contract are met (ex. a certain amount of rainfall), Arbol's smart contracts execute automatically and trigger a rapid payout. No disputes, delays, or extra paperwork. Arbol currently serves individuals and businesses in the agriculture, energy, maritime, and hospitality industries. Arbol also offers custom climate risk solutions for businesses large and small in various sectors.
