Office Administrator
City Auto Group is seeking a detail-oriented and dependable Office Administrator to support daily dealership operations. This role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance.
If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Key ResponsibilitiesAdministrative & Office Support
- Assist in managing daily office operations and administrative tasks
- Answer phones, greet customers, and direct inquiries professionally
- Maintain organized filing systems (digital and physical)
- Support dealership leadership with reporting and documentation
- Process deals and assist with deal breakdowns
- Submit contracts and paperwork to banks and lenders
- Assist with Accounts Payable (A/P) and Accounts Receivable (A/R) tasks
- Reconcile transactions and assist with month-end close
Operational Support
- Assist HR/payroll as needed (timecards, onboarding paperwork, etc.)
- Process daily deposits and maintain cash logs
- Coordinate with sales and service teams to ensure smooth workflow
What You’ll Need
- Previous automotive dealership experience preferred (office, accounting, or title work)
- Strong understanding of dealership processes (deals, funding, titling) is a plus
- Excellent attention to detail and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with dealership management systems (CDK, Reynolds & Reynolds, etc.) preferred
- Health, Dental, and Vision Insurance
- Paid Time Off & Holidays
- 401(k) with company match
- Employee discounts on vehicles and services
- Career development opportunities
Skills Required
- Previous automotive dealership experience
- Strong understanding of dealership processes (deals, funding, titling)
- Excellent attention to detail and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with dealership management systems (CDK, Reynolds & Reynolds)
What We Do
City Auto Group is a used car dealership established in 2018, dedicated to making the dream of owning a quality used car a reality for all customers, regardless of their credit history. They focus on breaking down barriers to car ownership and providing a hassle-free buying experience, offering a wide range of pre-owned vehicles and flexible financing options to suit various needs and budgets.
