The Office Administrator manages a variety of general office activities as needed.
· Acts as a receptionist by answering incoming phone calls and transferring or relaying messages.
· Assists with filing and various clerical functions around the office.
· Supervises the maintenance of office equipment and reorder of office supplies when needed.
· Composes and distributes general office memos and correspondence; Prepares, manages, and disburses office forms.
· Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.
· Aids in the managing of company travel arrangements as needed.
· Additional duties as assigned.
Preferred Qualifications· Associate’s Degree in Office Administration, Business Management or related field
· Bachelor’s Degree preferred
· 1+ years progressive Administrative experience; or equivalent combination of education and experience
· 3+ years in a leadership role
· Occasional travel either locally, nationally, and/or internationally may be required.
· High degree of proficiency in MS Office Suite, Outlook & Internet applications.
· Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
· Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
· Solid understanding and application of mathematical concepts.
· Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
· Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
· Ability to work with and influence peers and management.
· Self-motivated with critical attention to detail, deadlines and reporting.
· Ability to work overtime as necessary.
PHYSICAL ASPECTS/WORK ENVIRONMENT:
· Regularly required to stand; walk; sit; and talk, hear and see.
· Occasionally lift and/or move up to 10 pounds.
* Reasonable accommodations may be made to enable individuals to perform the essential functions.
Skills Required
- Associate's degree in Office Administration, Business Management, or a related field
- Bachelor's degree
- At least 1 year of progressive administrative experience, or an equivalent combination of education and experience
- At least 3 years of experience in a leadership role
- Proficiency in Microsoft Office Suite, Outlook, and Internet applications
- Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management, and planning skills
- Strong verbal and written communication skills
- Understanding and application of mathematical concepts
- Ability to develop and maintain collaborative relationships with internal and external stakeholders
- Ability to work autonomously and within a fast-paced, deadline-oriented team environment
- Ability to work with and influence peers and management
- Self-motivated with strong attention to detail, deadlines, and reporting
- Ability to work overtime as necessary
What We Do
At Matthews International, we believe in a world of inspired possibilities. We believe that taking pride in our past inspires growth for the future. And that we all have a responsibility to explore new ways of thinking, working and advancing our craft. Globally headquartered in Pittsburgh, Pennsylvania, Matthews International is home to a global network of employees operating in three distinct industries—SGK Brand Solutions, Memorialization and Industrial Technologies. We care deeply about what they do each day—because when we’re inspired, we can inspire others. We can make difference that goes beyond expectations—for our clients, our community and our company. Our dedication, drive and determination empower creativity and give us strength to transform inspired possibilities into inspiring realities. This is strengthened by our values which are fundamental to our business and guide how we work—to demonstrate integrity, cultivate employees, be our best, innovate and live the Matthews spirit.
