Office Administrative Assistant

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

This position will be responsible for tasks pertaining to office administration at our Stantec office in Nashville, TN. The ideal candidate will be an energetic, team-oriented professional who can handle a wide range of administrative or project support tasks. Well organized, flexible and able to provide timely, accurate, and professional support in keeping with Stantec's high standards.
This position is a 20-30 hour a week position in Stantec’s Nashville office.

Your Key Responsibilities include:

• Electronic and paper filing system and records management.
• Assist with facility related activities associated with maintaining a safe and productive office (office repairs, space planning, security, etc.).
• Assist with office supply inventory and orders.
• Assist with onboarding coordination, scheduling, and training for new staff members.
• Provide appropriate coding for office/business center invoices and submit for processing. Assist with processing check requests.
• Assist with office staff events, volunteer events, office gatherings, all staff meetings, and special events as assigned. 
• Handle special projects as assigned.
   

Your Capabilities and Credentials

• Possess organizational skills and experience with implementing process improvements for different administrative and operational tasks in the office.
• Have good time management skills and be able to prioritize tight deadlines
• Anticipate administrative needs for a busy group of staff.
• Bring a sense of positive energy into the work environment.
• Attention to detail with experience in creating, proofreading and editing documents.
• Ability to work with initiative, professionalism, and confidentiality, and able to work independently, multi-task and adapt to change in a very dynamic environment.
• Knowledge of office management responsibilities, systems, and procedures.
   

Education and Experience

• Working on associate or undergraduate degree in English, communications, marketing or similar experience.
• Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.