Office & Admin Coordinator

We are the original cheese revolutionaries, leading the charge in plant-based. We seamlessly blend tradition with innovation to change the change the landscape of plant-based and the way people eat. We are accountable, passionate, curious and purposeful. We celebrate diversity, compassion, and mutual trust for one another. 

SUMMARY

Reporting to the Director of People & Culture, the Office & Administrative Coordinator at Daiya is responsible for ensuring the smooth and efficient running of the office. This role serves as the central point of contact for office-related inquiries and is pivotal in supporting day-to-day operations, administrative tasks, and partnering with the People & Culture team to coordinate events. The ideal candidate is highly organized, proactive, and skilled in managing multiple responsibilities in a fast-paced environment, with an emphasis on critical thinking and problem-solving. 

JOB RESPONSIBILITIES

Office Management 

• Oversee daily office operations, including maintaining office supplies, coordinating meeting rooms, and managing relationships with external vendors to ensure seamless office functionality.
• Support budget tracking and office-related expenses, assisting in planning and identifying cost-effective solutions for operational needs. 

Front Desk & Visitor Management 

• Serve as the first point of contact for visitors and general inquiries, creating a warm, welcoming, and professional environment.
• Greet and assist visitors, clients, and employees in a professional and friendly manner, ensuring a positive first impression. 

Event Support Coordination 

• Collaborate with the People & Culture team to plan and execute company events, meetings, and office-wide communications, ensuring all logistics run smoothly.
• Coordinate and support logistics for company events, meetings, and celebrations. 

Facilities Coordination 

• Act as the liaison between the company and building management for maintenance or facility issues, ensuring a clean, safe, and well-organized office environment.
• Coordinate with vendors for facility maintenance, repairs, and renovations as needed. 

Vendor Coordination 

• Manage relationships with office suppliers and external vendors, ensuring timely and cost-effective delivery of services and products.
• Oversee office supplies inventory and place orders to replenish stocks as needed. 

Facility Security Management 

• Manage facilities security, including issuing employee and visitor badges, and collaborate with IT to ensure security measures are maintained.
• Provide regular office facilities communications and announcements, keeping employees informed of policies and procedures. 

Health and Safety 

• Collaborate closely with the OH&S Committee to ensure the office facilities meet health and safety standards. 

EDUCATION & EXPERIENCE

• Working towards a relevant degree, diploma or experience in business administration or communications
• At least one (1) year of experience in administration support, customer service, or office management 

RELATED SKILLS, KNOWLEDGE, & ABILITIES

• Exceptional and enthusiastic customer service skills and compassionate can-do attitude
• Strong working knowledge of Microsoft Publisher and other applications including Outlook, Excel, Word
• Able to work autonomously and with minimal supervision
• Excellent interpersonal skills, with the ability to collaborate effectively and independently.
• Proven ability to handle multiple projects in a fast-paced environment.
• Demonstrated analytical, problem-solving, and decision-making abilities to resolve inquiries and issues effectively.
• Strong organizational and time-management skills, with the ability to prioritize under tight deadlines.
• Strong organizational and time-management skills 

DAIYA'S CORE COMPETENCIES

• Emotional Intelligence – You possess the ability to manage emotions, as well as seek to understand the emotions of others around you. 
• Growth Mindset – You find opportunities and possibilities when challenged, embrace continuous learning, and constantly strive to grow and improve. 
• Effective Communication – You effectively listen, assess, and adjust your communication to align your intention and impact. 
• Collaboration – You work with and through others to create great results for Daiya. 
• Driving Results – You take the initiative to find solutions, deliver results, maintain focus, and drive accountability. 
• Service Excellence – You understand and serve the needs of others (Daiyans, consumers, and our communities)  

SALARY 

• $40,000 - $56,000

BENEFITS

• Competitive compensation
• Extended health benefits fully paid by Daiya for your family
• 3 weeks’ vacation
• Flex days
• Retirement savings matching program  
• Flexible spending account  
• Fun and creative environment
• Inspiring and innovative work
• Smart and passionate teams
• Making people and the planet a healthier place 

At Daiya Foods, we are committed to fostering a diverse, inclusive, and equitable work environment, one in which employees can bring their whole selves to work everyday. We welcome and celebrate differences because we believe a multitude of perspectives fosters innovation and will help us achieve our vision.  

Daiya Foods humbly acknowledges that the land on which we work, live, and play is the unceded traditional territory of the Coast Salish peoples, including the Tsleil-Waututh, Squamish, and Musqueam Nations. This connection to the land is not only a source of inspiration but also a guiding force in our journey towards greater environmental stewardship and community engagement.