Multidiscipline Proposal Coordinator

Department: Architectural Design

Lerch Bates is seeking a Multidiscipline Proposal Coordinator to support our Architectural Design team and contribute to the pursuit of exciting projects across multiple service lines. This role plays a critical part in creating high-quality proposals, qualifications packages, presentations, and marketing materials that help position Lerch Bates for continued growth and success.

As a Multidiscipline Proposal Coordinator, you will collaborate closely with consultants, project teams, business managers, and the Global Support Center to coordinate proposal efforts, manage contract-related documentation, and create professional client-facing materials. A key component of this role is leveraging Adobe InDesign to develop polished, visually engaging proposals, project collateral, and marketing documents that elevate the Lerch Bates brand.

This position is ideal for a highly organized professional with strong writing, editing, and document design skills who enjoys managing multiple deadlines, supporting cross-functional teams, and producing exceptional deliverables in a fast-paced consulting environment.

Become an Employee-Owner

One of the biggest advantages of working at Lerch Bates is that we are 100% employee-owned through our Employee Stock Ownership Plan (ESOP).

Unlike many companies that offer only a salary and retirement plan, eligible employees receive company-funded ESOP shares at no cost to them as part of their long-term retirement benefits.

As Lerch Bates grows, employee-owners share in the company's success. For many employees, the ESOP becomes one of the most valuable financial benefits of their career by helping build meaningful long-term wealth in addition to their salary and traditional 401(k).

When you join Lerch Bates, you are not just building better buildings. You also have the opportunity to build your financial future alongside the company's success.

About Lerch Bates:

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP. That means when the company succeeds, our employee-owners share in that success. It's more than a retirement benefit—it's an ownership mindset backed by the opportunity to build long-term financial value while helping shape the future of the company. 

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

Proposal Development & Pursuit Support

• Support RFP, RFQ, and RFI responses across multiple service lines and business groups.
• Prepare, coordinate, edit, and finalize project proposals, qualifications packages, and client presentations.
• Develop proposal content and supporting materials utilizing Microsoft Word, PowerPoint, Excel, and Adobe InDesign.
• Manage proposal schedules and deadlines while coordinating input from multiple stakeholders.
• Monitor and track proposal and project opportunities within Deltek and support issue resolution as needed.

Marketing & Document Design

• Create visually compelling project collateral, marketing materials, and client-facing documents using Adobe InDesign.
• Design and format proposal packages that align with Lerch Bates branding standards and client requirements.
• Develop presentation materials and PowerPoint decks for business development, client meetings, and project pursuits.
• Assist in maintaining marketing templates, resumes, project profiles, and other pursuit-related resources.
• Support the ongoing enhancement of proposal quality, consistency, and visual impact.

Contract & Project Administration Support

• Assist with the preparation, processing, and management of contracts, service agreements, purchase orders, and related project documentation.
• Coordinate with Contract Administrators, Business Managers, and project teams to support contract execution and administration.
• Act as a liaison between consultants and clients throughout proposal and contract initiation processes.
• Assist with obtaining Certificates of Insurance (COIs) and other project-related documentation.
• Support consultants with formatting, proofreading, and document preparation as needed.

Quality Control & Communications

• Perform quality control reviews of proposals, reports, contracts, and marketing materials.
• Ensure accuracy in formatting, spelling, grammar, punctuation, branding, and document consistency.
• Maintain professional communication with internal teams, clients, vendors, and external partners.
• Support consultants and project teams with administrative coordination and information management.
• Contribute to the delivery of polished, accurate, and client-ready documents under tight deadlines.

Organization & Operational Support

• Maintain accurate electronic records of proposal activity, project pursuits, and client communications.
• Organize and maintain electronic project files and support a highly efficient paperless office environment.
• Assist Business Managers and support teams across multiple office locations as needed.
• Support process improvements that enhance efficiency, consistency, and collaboration across teams.
• Perform additional duties and special projects in support of organizational goals.

What You’ll Bring:

• Associate's or Bachelor's degree in Marketing, Communications, Business, English, or a related field.
• 2+ years of experience in proposal development, marketing, business development, communications, or a related discipline.
• Advanced proficiency in Adobe InDesign with demonstrated experience creating professional proposals, qualifications packages, presentations, and marketing collateral.
• Strong proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Exceptional grammar, proofreading, business writing, and document editing skills.
• Experience creating visually appealing and highly organized client-facing materials.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong organizational, planning, and project coordination skills.
• Professional verbal and written communication skills with the ability to collaborate across all levels of the organization.
• Experience exercising sound judgment and maintaining confidentiality with sensitive information.
• Strong attention to detail with a commitment to accuracy and quality.
• Experience with Deltek, SharePoint, Bluebeam, or similar platforms preferred.
• Familiarity with the architecture, engineering, construction, consulting, or elevator industries preferred.

Preferred Qualifications

• Experience supporting proposal efforts across multiple business units or service lines.
• Experience developing branded marketing materials and presentation graphics.
• Knowledge of contract administration processes and project coordination activities.
• Familiarity with elevator industry terminology, architecture, engineering, or consulting environments.
• Graphic design experience and a strong eye for layout, typography, and visual presentation.

Why Work with Lerch Bates?

• Competitive base salary of $65,000 - $75,000 per year, based on experience, qualifications, and location
• Annual performance-based bonus opportunity, with target incentive levels varying by position and based on individual and company performance.
• 100% Employee-Owned ESOP (company-funded retirement benefit that allows eligible employees to share in the company's long-term success)
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 10 paid holidays
• 401(k) with 6% employer match
• Paid parental leave
• Professional development and tuition reimbursement
• Employee assistance and wellness programs

Core Values

Ownership • Community • Integrity • Respect • Optimism

Working Environment:

This position is primarily performed in a professional office or remote office environment with regular use of computers and standard office equipment. Occasional travel for meetings, training, conferences, or company events may be required depending on business needs.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Physical Demands:

This position requires prolonged periods of sitting while working at a computer, along with frequent use of hands and fingers for typing and operating office equipment. Employees regularly communicate in person, by telephone, and through virtual meeting platforms.

Occasional standing, walking, bending, and lifting or carrying office materials weighing up to 20 pounds may be required.

Mental Demands:

This position requires strong organizational, analytical, and communication skills. Employees must be able to prioritize multiple assignments, maintain attention to detail, meet deadlines, and adapt to changing business priorities.

The role requires sound judgment, professionalism, problem-solving abilities, confidentiality, and effective collaboration with colleagues, clients, and external partners.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.