Reports to: Vice President of Major Projects
Position Summary:
85% - Administrative Assistant: Provide daily administrative duties for the Major Projects team. This position monitors records and filing, types up documentation, and schedules and coordinates meetings.
15% - Sales Support: Provides sales support to the Major Projects team.
Essential Duties and Responsibilities:
Administrative Assistant:
- Schedule and organize meetings, travel, conferences, and department activities.
- Utilize computer software such as Microsoft Office Suite, CRM, ERP.
- Work in Sales Database to post for reports.
- Maintain and manage filing system.
- Acts as liaison to other departments and outside agencies.
- Acts as liaison to accounting department. Process accounting documentation as required.
- Handles confidential information.
- Works independently and within a team on projects.
- Assist with other clerical duties.
- Creates and edits PowerPoint presentations.
- Perform other duties as assigned.
Sales Support:
- Interface with branch to ensure cohesion in projects.
- Assist with marketing projects and to meet deadlines.
- Prepares quotes, contracts and RFP/RFI responses for potential customers.
- Maintains all quote documentation with accurate pricing and configurations.
- Maintains all sales demonstration tools and applications.
- Maintains up-to-date awareness of company activities, industry trends and government regulations.
- Perform other duties as assigned.
Supervisory Responsibilities:
No formal supervisory role.
Education and Experience Requirements:
- This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
- Sales experience
- Degree in business preferred but not required.
- Technical Capacity
- Shown ability to collaborate with other team members to accomplish tasks.
- Thoroughness and detail oriented.
Required Skills/Competencies:
- Self-Driven
- Strong Time Management Skills
- Proficiency in MS Office Suite
- Technical Capacity.
- Customer/Client Focus.
- Personal Effectiveness/Credibility.
- Strong Written and Verbal Communication
- Excellent Problem-Solving Skills
- Strong Interpersonal Communications Skills
Physical/Mental Demands:
Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. Position is largely sedentary; however, some filing is required. The ability to lift files, open filing cabinets and bend, sit or stand is necessary. Occasional driving is required.
Qualifications Behaviors Preferred Team Player: Works well as a member of a group Innovative: Consistently introduces new ideas and demonstrates original thinking Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Experience Required Data reporting & analysis Advanced Excel Experience Database Navigation Preferred Sales Support Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Associate degree and at least 1 year of administrative assistant experience, or high school diploma and at least 3 years of administrative assistant experience
- Sales experience
- Proficiency in Microsoft Office Suite
- Experience with data reporting and analysis
- Advanced Excel experience
- Database navigation experience
- Strong written and verbal communication skills
- Strong time management skills
- Strong problem-solving and interpersonal communication skills
- Ability to collaborate effectively with team members
- Business degree
- Sales support experience
What We Do
Satellite Industries is a global manufacturer of portable sanitation equipment and supplies, serving operators around the world. Its portfolio includes portable restrooms, restroom trailers, restroom trucks, septic trucks, slide-ins, unit haulers, vacuum technology, modular solutions, consumables, and deodorizers. The company engineers its products for durability and usability, and its solutions support sanitation needs for construction, government, disaster response, and event applications.
