Mortgage Payoff & Reconciliation

Consolidated Analytics | End-to-End Mortgage Solutions. Real Expertise. Real Results.
Consolidated Analytics is a data-driven mortgage solutions partner supporting the full life of the loan, from origination through servicing and capital markets. We combine asset-level intelligence with enterprise-scale solutions to power smarter decisions and measurable business outcomes. Our integrated capabilities span due diligence, residential and commercial valuation, collateral and risk analytics, process and technology optimization, and regulatory compliance, helping clients operate with clarity, agility, and confidence in a rapidly evolving market.
What sets us apart?
We bring together deep mortgage industry expertise, integrated technology, and a multidisciplinary workforce to help clients optimize quality, drive operational performance, and enhance decision-making at scale. Across the loan lifecycle, whether managing volume, acquiring assets in bulk, scaling originations, launching or expanding servicing, or navigating market and regulatory change, our teams deliver with clarity, compliance, and speed.
Core Services
• Mortgage Due Diligence
• Property Valuation + Analytics
• Mortgage Fulfillment (Origination and Servicing)
• Default Services (Claims, REO, Rental Management)
• Risk + Compliance Advisory
• Business Process Solutions (BPS)
Our Evolution
Over the past decade, we’ve strategically acquired and integrated best-in-class firms, including OpEXNOW, Equitable Mortgage Solutions, Carrington Property Services, and RealInfo into a unified platform designed to meet the demands of today’s dynamic market.
We’re not just a vendor, we’re a partner built for transformation.
Careers
We’re always hiring talented professionals who want to grow, lead, and win.

DESCRIPTION:

The Real Estate Mortgage Payoff & Reconciliation SME handles the critical final phase of the residential and commercial real estate transaction cycle. This position ensures the flawless calculation and processing of real estate mortgage payoffs while executing daily transactional reconciliations between external closing escrow agents and internal accounting ledgers. The role acts as the primary financial operational bridge during property sales and refinances, reconciling wires, mitigating escrow breaks, and coordinating lien releases to secure clear title transfers for borrowers.

RESPONSIBILITIES:

Real Estate Payoff & Closing Operations:

· Prepare and review official payoff statements for real estate loans, tracking per-diem interest, escrow deficits, recording fees, and property tax/insurance advances. 

· Process incoming real estate closing funds (wires, ACH, certified checks) received from title insurance companies and closing attorneys, verifying them against outstanding statements. 

· Initiate the lien release process by preparing and submitting satisfaction of mortgage documents to county recorders to grant clear property titles to buyers. 

· Administer final escrow account closing procedures, including checking for active real estate tax/homeowners insurance payments, calculating surpluses, and issuing timely refunds. 

Transactional Reconciliation & Risk Control:

· Execute daily cash reconciliations across real estate transaction clearing accounts, mortgage suspense accounts, and general ledgers. 

· Research and resolve closing breaks, such as payoff shortfalls or overages originating from real estate settlement statements 

· Audit ledger lines to trace unapplied closing funds, ensuring misdirected funds are promptly identified, coded, and matched. 

· Post adjustments and journal entries to correct posting errors in principal, interest, and real estate escrow accounts in line with regulatory accounting standards. 

· Partner with title closers and escrow officers to secure outstanding balances or return excess funds resulting from closing table timeline shifts. 

Client & Stakeholder Support

· Respond to internal quality inquiries and escalations.

· Participate in client calibration sessions when required.

· Ensure consistent application of client-specific requirements.

· Maintain strong working relationships with production teams and stakeholders.

EDUCATIONAL QUALIFICATIONS & SKILLS:

· Education: Degree in Accounting, Finance, Real Estate Business, or equivalent industry experience. 

· Experience: 5+ years in real estate mortgage servicing, Real Estate Payoff & Closing Operations, Transactional Reconciliation & Risk Control, real estate accounting, or title/escrow closing operations. 

· Technical Skills: Advanced Microsoft Excel capabilities (VLOOKUPs, pivot tables, data sorting) and experience with mortgage management systems

· Competencies: High mathematical acuity, strict commitment to transaction security, and strong problem-solving skills for balancing ledger variances.

· Excellent communication skills (Written and Spoken)